What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR 1,2,3 or 4 position at LSU Health Sciences Center New Orleans?
Posting Details
Posting Summary
System Job Title
ADMINISTRATIVE COORDINATOR 1,2,3 or 4
Position Number
00036688
Appointment Type
Location-City
New Orleans
School/Division
AUXILIARY ENTERPRISES
Department
Health Science Center Stores
Position Summary
To provide a wide variety of clerical duties requiring independent judgment in supporting staff members, researchers, and students. Some discretion is required as duties expand in scope and complexity, depending on the availability of supervisory staff.
Medical Center Stores stocks over 1500 items and processes over 2000 orders monthly for scientific supplies including temperature and light sensitive biological reagents, highly valuable and technical scientific equipment and hazardous chemicals required by the School of Medicine, School of Nursing, School of Allied Health and the Center for Excellence.
Under minimal supervision of the Manager of Scientific Supply Store, the incumbent performs administrative, accounting, and inventory management responsibilities at the journeyman level to support a store with a $1.3M budget, over 4300 annual orders, 1900 walk-in customers and 3500 deliveries to various departments across campus. Performs administrative and accounting responsibilities at the journeyman level for the Student Housing Office
Medical Center Stores stocks over 1500 items and processes over 2000 orders monthly for scientific supplies including temperature and light sensitive biological reagents, highly valuable and technical scientific equipment and hazardous chemicals required by the School of Medicine, School of Nursing, School of Allied Health and the Center for Excellence.
Under minimal supervision of the Manager of Scientific Supply Store, the incumbent performs administrative, accounting, and inventory management responsibilities at the journeyman level to support a store with a $1.3M budget, over 4300 annual orders, 1900 walk-in customers and 3500 deliveries to various departments across campus. Performs administrative and accounting responsibilities at the journeyman level for the Student Housing Office
Additional Position Information
LSU Health New Orleans Division of Auxiliary Enterprises is seeking motivated applicants for the position of Administrative Coordinator 1, 2, 3 or 4.
This position is part of a Career Progression Group. As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 1, 2, 3 or 4) depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Pay is dependent upon applicants’ qualifications. There is an additional $1 Longevity Pay for hours worked only.
Core competencies include:
This position is part of a Career Progression Group. As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 1, 2, 3 or 4) depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Pay is dependent upon applicants’ qualifications. There is an additional $1 Longevity Pay for hours worked only.
Core competencies include:
- Communicating Effectively: The ability to relay information correctly ana appropriately to connect people and ideas.
- Focus on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Duties and Responsibilities include but not limited:
- Prepare stock and special orders for delivery by the delivery service
- Verify shipping and receiving reports of goods with IntegraSoft (purchasing/inventory management system)
- Participate in the constant maintenance of inventory
- Assist walk-in customers with order placement and fulfillment
- Using Rent Manager, the housing software, to accurately enter biographical tenant data, move-in/move-out dates and be able to perform accurate calculations for rental and deposit refund fees
- Using Excel to create notes in spreadsheets for, not limited to, reference or action dates for shared users and Management reporting
- Monitor emails from Rent Manager, prioritizing service issues placed by tenants. Promptly place service request into Facilities Services Work Order System, categorize requests in Rent Manager and notify tenants that a work order has been submitted
- Facilitate incoming student requests from email and telephone. Use professionalism and have basic knowledge on Housing accommodations and applications
- Use the housing door lock software (Persona) to code/recode room cards and trouble shoot basic lock issues
Please list all relevant work experience and education in the “Work History” section of your application, Experience not listed will not be considered.
Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits
Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits
Posting Detail Information
Posting Number
C00642P
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Posting Close Date
04/09/2025
Application Review Date to Begin
Open Until Filled
No
Special Instructions Summary
- This is a Civil Service Position.
- Pre-employment Drug testing and Criminal Background check are required.
- To view the Civil Service Job Specifications, follow this link and enter the position title. Louisiana Department of State Civil Service: Job Information and Test Finder
- This position will require selected applicant to be in a probationary status for at least 6 months.
EEO Statement
LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (HRMADA@lsuhsc.edu).
About the School/Department
For further information about this vacancy contact:
Timethia Brown HR Specialist
LSU Health Sciences Center
HR Management Department
504.568.4835
Timethia Brown HR Specialist
LSU Health Sciences Center
HR Management Department
504.568.4835
Minimum Qualifications
Required Education
Other
If Other Required Education, please specify
Field(s) of Study
Indicate the minimum number of years required to perform the job.
3.0
Indicate the type of experience required to perform the job.
Experience or training in clerical work.
Indicate if any combination of specific experience, training and education may be substituted for the required education or experience
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Did you list all relevant work experience and education in the Employment History section of your application? If not please do so before submitting, Resumes will not be accepted, and experience not listed on application will not be considered which impacts your application and potential starting rate of pay.
- Yes
- No
- * Please rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people to ideas.
- I have no experience and/or am uncomfortable communicating effectively.
- I have limited experience or require assistance to communicate effectively.
- I can communicate effectively.
- I can communicate effectively and help others improve their communication.
- * Explain your rating regarding effective communication by providing specific and relevant examples below.
(Open Ended Question)
- * Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
- I have no experience and/or am uncomfortable focusing on customers.
- I have limited experience or require assistance to focus on customers.
- I can focus on customers.
- I can focus on customers and help others improve their ability to focus on customers.
- * Explain your rating regarding customer service by providing specific and relevant examples below.
(Open Ended Question)
- * Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
- I have no experience and/or am uncomfortable following policies and procedures.
- I have limited experience or require assistance to follow policies and procedures.
- I can follow policies and procedures.
- I can follow policies and procedures and help others improve their ability to follow policies and procedures.
- * Explain your rating regarding policies & procedures by providing specific and relevant examples below.
(Open Ended Question)
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