What are the responsibilities and job description for the Executive Assistant position at Lumafield?
About Lumafield:
Lumafield was founded in 2019 to upgrade manufacturing.
We are engineers with deep experience across the product development cycle, from initial ideas to shipping hardware, across industries and specializations, who became frustrated by the cost and complexity of modern manufacturing. So we decided to upgrade it.
Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. We started with industrial CT scanning, which for us was the most valuable but underutilized tool in the manufacturing toolbox, enabling us to rapidly inspect essential components non-destructively.
We rebuilt the whole system, from X-ray capture, to computer vision analysis, to web-based collaboration, to the entire business model, making the most advanced manufacturing tech more accessible to every industry. Our company, like our platform, is designed for upgrades. We’re building for greater intelligence, autonomy, and speed. For deeper vision, operational excellence, and powerful insights. And then we'll upgrade it all again.
Lumafield is headquartered in Cambridge, MA, and has an office in San Francisco, CA.
About The Role
As the Executive Assistant to the CEO, you'll be the backbone of our executive operations, seamlessly managing complex schedules, facilitating critical communications, and orchestrating high-stakes international travel. This is an exciting assistant role as you'll be a strategic partner, problem-solver, and the go-to person for making things happen. You will find yourself communicating with board members, customers, and other key stakeholders at Lumafield. This role is intended to evolve over time to support other East Coast executives.
The ideal person stepping into this role is passionate about hard tech innovation, enjoys working in a fast-paced company, and has been recognized for their dynamic relationship building efforts in previous roles.
\n- Act as the CEO's right-hand supporting calendar, email, and travel management, anticipating needs and removing obstacles to maximize their effectiveness
- Collaborate with cross-functional leadership to prioritize business strategies and drive key initiatives
- Expertly coordinate international and local travel, creating detailed itineraries, and managing complex logistics across different time zones and cultures that optimize the CEO's time
- Develop and implement efficient processes to streamline executive operations and enhance organizational productivity
- Serve as a bridge between the CEO, executive team, and the broader organization, ensuring alignment and effective communication
- Handle sensitive information with the utmost discretion and professionalism
- Organize off-sites, schedule board meetings, and support company-wide events
- This role requires ~10% travel
- View yourself as an expert G-Suite user and passionate about modern technology
- Ability to be onsite 5 days a week.
- Flexibility to support beyond traditional business hours
- Proven track record as an Executive Assistant in a high-growth environment
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong business acumen and the ability to understand and contribute to strategic discussions
- Excellent communication skills, both written and verbal
- Proactive problem-solver with a "can-do" attitude
Lumafield offers both competitive cash and equity compensation, as well as a health & wellness stipend, 401k, parental leave, flexible PTO, commuter benefits, company wide events and more!
Lumafield is committed to building a team that represents a variety of backgrounds, perspectives, and skills, because the more inclusive we are, the better our work will be. Do you feel like your skills don’t meet every single requirement listed? We encourage you to apply anyway – If you’re excited about our technology, the opportunity, and are eager to learn more we’d love to hear from you!
In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability, genetic information or veteran status.
Reach out if you want to be a part of what we are building.
