What are the responsibilities and job description for the Office Administrator position at Luxury Homes of SWFL?
We are seeking a reliable and organized Administrative Coordinator to join our growing residential construction team. This individual will serve as the first point of contact for clients and vendors, while also supporting daily office operations. The ideal candidate will be detail-oriented, professional, and capable of managing multiple administrative tasks in a fast-paced environment.
Key Responsibilities:
- Greet clients, answer and direct phone calls in a courteous and professional manner
- Maintain organized and up-to-date electronic and paper files
- Assist with document preparation, data entry, and reports using Microsoft Word and Excel
- Support internal office staff with various administrative tasks and project needs
- Help manage schedules, appointments, and correspondence
- Maintain office supply inventory and assist with ordering as needed
- Coordinate with other departments and provide cross-functional support
- Input and update data in Buildertrend (preferred, training available if needed)
Qualifications:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred
- 1 year of experience in an administrative or office assistant role (construction industry a plus)
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and as part of a team
- Bilingual (English/Spanish) preferred but not required
- Familiarity with Buildertrend or similar construction management software is a plus
Benefits:
- Competitive pay based on experience
- Supportive, team-oriented work environment
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Office: 1 year (Preferred)
Language:
- Spanish (Preferred)
Ability to Commute:
- Marco Island, FL 34145 (Required)
Ability to Relocate:
- Marco Island, FL 34145: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22