| (SY 21-22) Secretary III - 12 Months |
| GENERAL INFORMATION |
| Title: (SY 22-23) Secretary III - 12 Months |
Department: Various
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Salary Grade: Schedule B
FLSA Status: Non-exempt |
| Site/Location: Various |
Reports to: Director / Supervisors Exceptional Learners |
Date: 10/27/2022 |
| POSITION SUMMARY |
- Performs clerical and administrative support tasks as required by the Director, Supervisors, and Coordinators of the Curriculum and Instruction Department.
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| ESSENTIAL FUNCTIONS |
- Works collaboratively with colleges/universities to schedule teacher prep candidates in LCS field placements.
- Supports the clerical needs of the mentor program.
- Supports the Coordinator of Assessment as the DDOT2.
- Prepares, types, and proofs communications relating to the general and specialized work of the department.
- Reproduces, organizes and prepares materials for distribution.
- Serves as the receptionist, when necessary: answers the telephone, greets department visitors in a pleasant, helpful and respectful manner in response to public inquiries and/or department matters.
- Exhibits professionalism that is directed toward quality service.
- Establishes and maintains cross-reference digital files and records and prepares required reports.
- Handles routine office and department duties such as purchasing, travel, purchase orders, p-card reconciliation, misc. payroll sheets, etc.
- Exhibits professionalism that is directed toward quality service.
- Maintains general knowledge of central office and administrative secretarial matters and takes initiative to expand knowledge through professional development.
- Fills in on a temporary basis for any other administrative secretary and/or assists other departments as needed.
- Maintains the confidentiality of information.
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| LYNCHBURG CITY SCHOOLS COMPETENCIES |
Personal Competencies
- Honesty
- Integrity
- Ethical
- Equity Minded
- Emotional Intelligence
- Cultural Competence
- Safety
- Quality
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Leadership Competencies
- Models Excellent Customer Service
- Thinks Strategically
- Shows Initiative
- Acts Decisively
- Communicates Effectively
- Works Collaboratively
- Resolves Conflict Proactively
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Functional Competencies
- Technical Capabilities
- Computer Literacy
- Data Analysis and Management
- Fiscal Planning and Management
- Project Management
- Strategic Planning
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| EDUCATION AND EXPERIENCE |
- The candidate must have a high school diploma and/or GED; or equivalent in experience in the field.
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| KNOWLEDGE, SKILLS AND ABILITIES |
- The candidate must have proficient editing and proofing skills. The candidate must be proficient in oral and written communication skills. The candidate must have experience in Microsoft Office, Google Workspace, and Adobe Acrobat.
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| SUPERVISORY RESPONSIBILITY |
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| TRAVEL REQUIREMENTS |
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| WORK ENVIRONMENT AND PHYSICAL DEMANDS |
| The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch. |
| OTHER DUTIES |
| Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. |
| AAP/EEO STATEMENT |
| LCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status. |
| JOB STATUS: |
OPEN |
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| SALARY: |
Please refer to LCS Employee Pay Scales found here: https://www.lcsedu.net/departments/personnel/employee-pay-scales. |
| DAYS: |
260 |
| START DATE: |
2022-2023 |
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