Office Assistant - Clerk/Treasurer

To be considered for this position, an application MUST be submitted through our website, www.lyon-county.org/jobs.

Lyon County is currently accepting applications for a full-time Office Assistant position in the Yerington Clerk/Treasurer’s Office. This role requires strong customer service skills, attention to detail, and the ability to exercise independent judgment while performing a variety of specialized office support tasks. The Office Assistant will be responsible for processing business licenses, issuing marriage licenses and certificates to perform marriages, and handling notary bonds. This position serves as a key point of contact for the public, ensuring accuracy and efficiency in all transactions while maintaining compliance with county and state regulations.

A critical function of this role includes tax collection, where the Office Assistant will assist in processing property tax payments, maintaining accurate records, and responding to taxpayer inquiries. Additionally, this position plays an important role in voter registration and election support, helping residents register to vote, providing election-related information, and assisting with ballot processing and election logistics. The ideal candidate will be detail-oriented, capable of handling sensitive information with discretion, and comfortable working in a fast-paced environment, especially during peak election periods and tax deadlines.

Salary Range*:

• $20.72 - $33.14 (Employee/Employer Paid Retirement)
• $17.59 - $28.14 (Employer Paid Retirement)

*Employees is this classification typically start at the beginning of the salary range, with opportunities for salary advancement based on merit.

Benefits:

• Medical - County pays 100% employee coverage plus 50% spouse/dependent coverage
• Dental, Vision, Life - County pays 100% of employee only, dependent coverage at employee's cost
• Retirement benefits via the Nevada Public Employees Retirement System
• Twelve paid holidays
• Paid vacation and sick leave
• Flexible spending programs for child care and unreimbursed medical expenses
• Voya deferred compensation program and more!

Closes: Open until filled

To be considered for this position, an application MUST be submitted through our website, www.lyon-county.org/jobs.

ESSENTIAL FUNCTIONS: This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Performs office support work, which requires knowledge of detailed or specialized activities related to the department to which assigned.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• May provide billing services to include invoicing, credit memos and payment receipt.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.
• Organizes, maintains and purges various departmental files.
• Prepares correspondence, reports, forms, contracts and specialized documents from drafts, notes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
• Enters, maintains, validates and produces reports on records within various databases.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND one (1) years of administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Applicable regulations, policies and statutes; office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Skill in:

• Performing basic office support work.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Composing correspondence independently or from brief instructions.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS: Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• May require CNC/NCIC/NCJIS certification and biannual re-certification
• May require certifications related to specific duties

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; stamina to remain seated for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

To be considered for this position, an application MUST be submitted through our website, www.lyon-county.org/jobs.

Job Type: Full-time

Pay: $20.72 - $33.14 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $21 - $33