What are the responsibilities and job description for the Office Administrator/Receptionist position at M. J. Kelly Realty Corp?
About Us:
We are a well-established real estate firm managing over 850 residential and commercial units across Pittsburgh and surrounding areas. Our team is committed to delivering top-tier service to property owners and tenants alike. We are seeking a detail-oriented and highly organized Office Administrator to support our property management operation, with a focus on lease administration and office coordination.
Key Responsibilities:
- Prepare, review, and manage lease agreements, ensuring accuracy and compliance
- Handle lease renewals, including communicating with tenants and updating terms as needed
- Maintain organized and up-to-date records of leases, tenant correspondence, and property documents.
- Assist with tenant communications, addressing inquiries, and coordinating necessary paperwork.
- Process rental applications, verify tenant information, and support the lease approval process.
- Oversee office operations, including scheduling, document management, and administrative support.
- Coordinate with accounting team on rent collection and lease-related financial matters.
- Assist in tracking lease expirations, upcoming renewals, and vacancies.
- Maintain compliance with local regulations, company policies, and lease agreements.
Qualifications:
- Previous experience in property management, real estate administration, or office management preferred.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office and property management software (management software preferred but not required)
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion.
- Knowledge of lease agreements, tenant relations, and property management procedures is a plus.
Why Join Us?
- Work in a dynamic real estate environment with a growing team.
- Opportunity to play a key role in property management operations.
- Competitive salary and benefits package.
- Supportive and collaborative work culture.
If you are a highly organized professional with experience in lease administration and office coordination, we'd love to hear from you!
Apply Today!
Job Type: Full-time
Pay: $30,000.00 - $35,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $30,000 - $35,000