What are the responsibilities and job description for the Administrative Assistant position at M&M Productions?
Job Description
-Overview:
-Overview:
The Administrative Assistant is responsible for the for organizing and maintaining the front of house business office and serves as assistant to the team.
Duties and Responsibilities:
Working Hours: Monday-Friday; 9:00am to 5:00pm, with appropriate breaks. Occasional weeknights and weekends, as needed.
Maintain office services
· Organize front office operations and procedures
· Control correspondences
· Answer and field phone calls
· Receive and scan mail/packages
· Review and approve office supply requisitions
· Liaise with other agencies, organizations and groups
· Maintain office equipment & daily office supplies
· Assist team members as needed
· Cut or order podium stickers – Cricut
· Maintain video packages – upload client videos
· Assist with travel accommodations
· Internal event planning
· Ensure producer kits are stocked and packed
Maintain office records
· Ensure filing systems are maintained and up to date
· Maintain procedures for record retention
· Ensure protection and security of files and records
· Ensure effective transfer of files and records
· Transfer and dispose of records according to retention schedules and policies
· Liaise with HR to write and maintain internal policies
· Review contractor interest forms and send Lasso link
Maintain efficiency
· Maintain and replenish office inventory
· Verify receipt of supply & orders
· Generate & distribute all requests for Certificates of Insurance
· Manage and maintain DOT files and programs
Completion of additional duties as assigned.
Requirements
Qualifications
- Detail oriented with a high level of accuracy
- Prefer experience assisting in event production or technical teams
- Basic experience using Office 365 suite of products
- Strong interpersonal, communication, and organizational skills
- Ability to work with colleagues and customers across multiple time zones and cultures
Occasional work outside of 9am-5pm on weekdays -
Benefits
Benefits
- Health Benefits - medical, dental, vision
- Short Term and Long-Term Disability Coverage
- Company-paid Life Insurance Plan
- Matching 401k Retirement account
- Maternity/Paternity leave
- Paid Time Off
- Paid Holidays as well as some company paid holidays
- Company gatherings and social events