Accounts Payable Specialist

Job Description

Job Description

An accounts payable specialist provides both administrative and financial support in a corporate environment by processing accounts payable transactions and monitoring payment processing to make sure that the department operates smoothly, accurately, and efficiently. ( This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions :

• Maintains and monitors the listing of accounts payable.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Ensures the ready availability of financial documentation.
• Reviews and matches vendor invoices to purchase orders.
• Review vendor aging report and resolve outstanding items.
• Prioritize invoices according to cash discount potential and payment terms.
• Collects and verify invoices, bills, and checks by performing pre-audits to ensure both accuracy and appropriateness prior to payment.
• Corresponds with vendors and maintains updated vendor profiles.
• Corresponds with Purchasing Buyers and Operations Managers to resolve purchase order and invoice discrepancies.
• Tracks expenses, processes expense reports, and prepares analyses of accounts.
• Reconcile vendor statements, research, and correct discrepancies.
• Monitors vendor account balances and related financial activity.
• Enters invoices into ERP system(s).
• Process payment requests.
• Other duties as required.

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and / or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and / or Experience :

Work Environment :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Mental Demands

Work Environment

Mac Papers Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.