What are the responsibilities and job description for the Personal Assistant position at MachineStation?
Overview
We are seeking a highly organized and proactive Personal Assistant to support our team in various administrative and operational tasks. The ideal candidate will possess strong computer literacy, exceptional organizational skills, and the ability to manage multiple projects simultaneously. This role is essential for ensuring smooth day-to-day operations and providing high-quality support to our team.
Duties
- Manage daily schedules, appointments, and travel arrangements for executives or team members.
- Assist with project coordination, ensuring timelines are met and tasks are completed efficiently.
- Translate employee communications from executives between English and Spanish.
- Maintain organized filing systems and manage operations supplies inventory.
- Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
- Maintain and update company utilized softwares for operations' projects.
- Prepare reports, presentations, and correspondence using Google Suite and other office software.
- Perform clerical duties such as data entry, document preparation, and maintaining records.
- Collaborate with team members to streamline office management processes.
Requirements
- Proficiency in Google Suite (Docs, Sheets, Calendar) and general computer literacy is essential.
- Bilingual in Spanish is required.
- Ability to run errands as needed, driver's license required.
- Excellent follow up skills and detail oriented.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette and communication skills for interacting with clients and team members.
- Previous experience in office management or project coordination is a plus.
- Ability to work independently while also being a collaborative team player.
This Personal Assistant role offers an exciting opportunity to contribute to a dynamic work environment while honing your administrative skills in a supportive setting.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you bilingual in the English and Spanish language?
License/Certification:
- Driver's License (Preferred)
Work Location: In person
Salary : $22 - $25