Executive Assistant

Join a premier real estate company in Chicago as an Executive Assistant on an exciting temporary assignment with a chance to become a permanent member of the team! This role is perfect for a detail-oriented and proactive professional eager to make an impact in a dynamic, fast-paced environment. This role offers health insurance, PTO, disability coverage, parental leave, and 401(k) with a competitive salary of $65,000 - 70,000 and the chance to gain invaluable hands-on experience in the real estate industry, this position offers an excellent opportunity to grow your skills while supporting a high-performing brokerage team.

Key Responsibilities of the Executive Assistant:

• Serve as the central point of contact for brokers, managing calls, mail, and scheduling while organizing client meetings and coordinating calendars.
• Design and prepare eye-catching marketing materials, including proposals and packages, using desktop publishing software.
• Build and maintain relationships with external vendors to ensure seamless printing and graphic production.
• Keep the team on track by managing databases, monitoring project deliverables, and providing status updates.
• Assist brokers with meeting preparation, tracking project schedules, and ensuring materials are current and accurate.
• Oversee office supply inventory and maintain meticulous records of deals, agreements, and accounting details.
• Offer innovative ideas for process improvements while providing top-notch administrative support.

Qualifications of the Executive Assistant:

• 3 years of administrative experience in a fast-paced, professional setting.
• Marketing experience and knowledge of InDesign is required; experience with creating and editing marketing materials is a plus.
• Basic familiarity with real estate concepts and terminology is advantageous.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Strong multitasking and organizational skills, with a sharp eye for detail.
• Exceptional communication skills and the ability to thrive under deadlines.

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