Payroll Specialist

CLASSIFICATION TITLE :

Payroll Specialist

SALARY :

43,712.50 - $56,538.46

DEPARTMENT : Sheriff

Opening Date : 02 / 21 / 2025

Closing Date :

02 / 28 / 2025 12 : 00 a.m.

FLSA Stat us : Non-exempt, overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP : Just cause subject to probationary period

GENERAL SUMMARY

Under the direction of the department head or designee, the Payroll Specialist performs a variety of payroll-related functions related to the maintenance, review, reconciliation and adjustment of payroll data, including processing payroll, maintaining records and ensuring compliance with County policies and procedures .

ESSENTIAL DUTIES & RESPONSIBILITIES

Enters payroll data, which may include attendance, overtime, and processing special pays as appropriate into the payroll system.

Processes and performs various payroll functions related to the maintenance, review, reconciliation, transmission and adjustment of payroll data.

Calculates, compiles, transmits and reviews payroll data, which may include hours worked, taxes, insurance and various deductions.

Reviews and reconciles errors to ensure accurate payroll records.

Prepares, voids, and issues paychecks, on a County-wide basis, as directed.

Prepares periodic reports (eg. earnings, taxes, and deductions).

Assists with year-end processing for W-2's and 1099's for County employees and retirees.

Serves as a payroll subject matter expert, on a County-wide basis, and team member of the County's financial system group (currently Workday).

Processes accounts payable for vendors, including verifying invoices, issuing check requests, on a departmental basis, copying and sending requests to Finance.

Manages, records and enters employee compensatory time activity on a departmental basis.

Enters purchase requests, on a departmental basis, to maintain inventory and supplies.

Assists staff on a departmental basis with any issues that involve payroll, such as overtime time, comp time, and leave bank usage.

Serves as the backup to the Payroll Specialist Senior position as needed.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or GED equivalent
• Minimum of three (3) years of experience in time / attendance or payroll / retiree processing

Preferred Education and Experience

Required Licenses or Certifications

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of :

Ability to :

WORK ENVIRONMENT / CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N / S =Never / Seldom O =Occasionally F / C = Frequently / Continuously

Work Environment

Office or similar indoor environment : F / C

Outdoor environment : N / S

Street environment (near moving traffic) : N / S

Construction site : N / S

Confined space : N / S

Exposures

Individuals who are hostile or irate : O

Individuals with known violent backgrounds : N / S

Extreme cold (below 32 degrees) : N / S

Extreme heat (above 100 degrees) : N / S

Communicable diseases : N / S

Moving mechanical parts : N / S

Fumes or airborne particles : N / S

Toxic or caustic chemicals, substances, or waste : N / S

Loud noises (85 decibels) : N / S

Blood Borne Pathogens : N / S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N / S =Never / Seldom O =Occasionally F / C = Frequently / Continuously

Demand :

Balancing on even or uneven surfaces / ground : F / C

Bending (forward or backward bending at the waist) : F / C

Climbing up or down stairs, ladders, scaffolding and platforms : N / S

Crawling (moving about on hands and knees). Inspecting in confined spaces : N / S

Digging : N / S

Driving on sealed and unsealed roads : N / S

Grasping, gripping, holding, clasping with fingers or hands : O

Kneeling to work at low levels : N / S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing) : F / C

Lift / Carry / Move objects from one level / position to another :

Up to 10 pounds : F / C

Up to 50 pounds : O

More than 50 pounds : N / S

Over 100 pounds : N / S

Push / Pull objects away from or towards the body : O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended) : F / C

Sitting in a seated position during the task performance : F / C

Standing in an upright position without movement : F / C

Walking considerable distances in the facility on multiple surfaces : F / C

Running considerable distances in the facility on multiple surfaces : N / S

GENERAL REQUIREMENTS

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The American Federation of State, County and Municipal Employees (AFSCME) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

Salary : $43,713 - $56,538