School Secretary and Bookkeeper

Macon County Board of Education

Job Description

Position Title: School Secretary and Bookkeeper

Board Approved: 4-18-2024

Effective Date: 4-19-2024

Position Summary:

The school secretary and bookkeeper plays a crucial part in providing administrative support to ensure the smooth operation of the school office and maintaining accurate financial records. The ideal candidate will possess strong communication skills, proficiency in office software, and a background in bookkeeping or accounting.

Reports To:

Principal

Classification:

Full-Time (Classified)

FLSA Status:

Non-Exempt

Work Term:

222

Compensation:

MCBOE Salary Schedule

Qualifications:

• High school diploma or general equivalency diploma (Associates degree preferrred)
• Three years of related experience
• Fingerprint clearance with the Alabama State Department of Education prior to the start date

Essential Duties and Responsibilities:

• Answer phone calls, take messages, and respond to inquiries in a professional and friendly manner
• Manage the school's email correspondence and distribute mail as needed
• Maintain and update student records to ensure accuracy and confidentiality
• Assist in organizing school events, meetings, and appointments
• Prepare reports, letters, and other documents as requested by school administration
• Maintain accurate financial records using accounting software
• Order and maintain office supplies and equipment
• Coordinate maintenance and repair work orders in a timely manner
• Maintain cleanliness and organization of departmental office space
• Secure substitutes for eligible employees based on school district guidelines
• Maintain accurate payroll records, including time sheets and absence logs
• Submit accurate payroll records to the Office of Human Resources for processing
• Ensure compliance with school policies and procedures
• Collaborate with teachers, administrators, and staff to support various school activities
• Communicate effectively with parents regarding student information and financial matters
• Work closely with the school principal and administrative team to achieve organizational goals
• Performs other duties as assigned by school administrators and district administrators

Required Skills and Competencies:

• Ability to follow both oral and written directions and instructions. Ability to communicate clearly, orally, and in writing.
• Ability to effectively present information to others and respond to students, parents, and staff. Ability to maintain the confidentiality of student matters. Ability to effectively manage time and responsibilities. Ability to be professional in appearance, attitude, and demeanor. Ability to be punctual and comply with a precise work schedule.
• Ability to establish and maintain cooperative and effective working relationships with others. Knowledge of child development and especially of characteristics of students in the age group assigned. Basic understanding and knowledge of current technology.

Physical Requirements:

While performing the duties of this job, the employee may be required to sit for extended periods of time. The employee must also talk, hear, stand, and walk. The employee may be required to use their hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $25,475.00 - $31,056.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Tuskegee, AL 36083: Relocate before starting work (Required)

Work Location: In person

Salary : $25,475 - $31,056