What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Madison County Schools?
Position: Bookkeeper/Administrative Assistant
Term: 12 Month Position
Location: Madison High School
Description:
Qualifications:
High school diploma and a minimum of two years of experience with computer processing and data entry preferred.
Associates Degree preferred.
Application Procedure:
Apply Online
Reports To: Principal, Superintendent or designee
Toby Anderson, Principal
Email: tanderson@madisonk12.net
Term: 12 Month Position
Location: Madison High School
Description:
- Performs bookkeeping functions and maintaining reconcilation records
- Data entry using word processing, desktop publishing, spreadsheets, PowerPoints and social media
- Ability to use discretion to structure tasks to meet expectations and prioritizes to meet deadlines
- Requires limited supervision with the ability to work independently and/or as a part of a team
- Receptionist duties and administrative assistant duties as needed
- Ability to maintain confidentiality
- Knowledge of bookkeeping and generally accepted principles of accounting
- Knowledge of accounting techniques and procedures
- Knowledge of how to type and code purchase orders
- Knowledge of maintaining account balances and reporting on their status
- Knowledge of proper preparation of tabular materials, charts and statistical data
- Coordinating skills to organize and maintain financial reports such as: teacher, departmental and school activity accounts
- Processing purchase orders for supplies
- Providing monthly and yearly financial reports
- Accounts payable open purchase order file
- Fixed asset account reports
- Timesheets, phone bills, travel and comp-time
- Communication skills to communicate with employees, outside vendors, parents and students
- Planning skills such as budgeting/scheduling to prepare yearly financial budget.
- Time management skills to assure bills are paid and delivered on time and making daily bank deposits
- Mathmatical skills to maintain and balance accounts, calculate sales tax, verify invoices, receipt and deposit all school funds
- Ability to coordinate payment for ballgame officials
Qualifications:
High school diploma and a minimum of two years of experience with computer processing and data entry preferred.
Associates Degree preferred.
Application Procedure:
Apply Online
Reports To: Principal, Superintendent or designee
Toby Anderson, Principal
Email: tanderson@madisonk12.net
