Receptionist and Administrative Assistant

Receptionist & Administrative Assistant

Receptionist

· Answering phones, taking messages, greeting clients, and collecting copays

· Receiving referrals and maintaining new client waiting lists

· Monitoring incoming faxes and shared email boxes

· Assists in record keeping and documentation for all clients

· Clerical duties such as filing, scanning, laminating, and distributing mail

· Processing client openings and closings, and reporting client information to MOTS system

Administrative Assistant

· Assists Individual Therapists in preparing for group therapy activities

· Assist Nutritional Therapist and Chef in operation of kitchen and kitchen duties to ensure smooth implementation of program policies and adherence to program schedule

· Kitchen duties include doing dishes, light cleaning duties, other kitchen duties as assigned

· Assist clients in adherence to program policies including bathroom restrictions and cell phone restrictions

· Assisting Psychiatrist and PMHNP with scheduling, medication refill requests, prior authorization requests, and referrals to outside providers

· Completing medical records requests

Billing Tasks

· Verifying insurance eligibility and benefits

· Requesting prior authorizations as needed

· Insurance payment processing

· Performs other related duties as assigned

Requirements

· Bachelor’s degree with major course work in business, finance, administration or a related field preferred but not required, or equivalent experience

· Experience working in a mental health environment preferred

· Experience with record keeping and documentation preferred

· Significant skills in attention to detail and communication preferred

· Proficiency in Microsoft Outlook, Word, and Excel preferred

· Must be able to pass state required background check

Hours: 1:30pm to 6:30pm Monday through Friday

FTE: .625 FTE (25 hours per week)

Salary: $18 to $20 per hour based on experience. Performance appraisal with opportunity for salary increase after 6 months and every 12 months thereafter.

Benefits: Medical, vision, and dental insurance (100% of premium paid by employer), Simple IRA with 3% employer match, vacation, sick, and holiday pay prorated based on FTE.

Supervisor: Pheobe Mae

Employee references will be accessed during the selection process

Madrone Mental Health is an EEO/AA employer

We encourage trans/gender diverse applicants to apply for open positions at Madrone Mental Health

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 25 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Evening shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Eugene, OR 97401: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20