What are the responsibilities and job description for the Office Manager position at MADs Lawn and Landscape?
Job Description: Office Manager – MADs Lawn and Landscape
Position Overview:
The Office Manager is responsible for overseeing the administrative operations of a landscape company, ensuring smooth daily functions, and maintaining accurate and timely records of billing, payroll, and job estimates. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
Key Responsibilities:
1. General Office Management:
- Organize and maintain office operations, systems, and procedures.
- Manage office supplies, equipment, and vendor relationships.
- Answer phone calls, emails, and customer inquiries professionally.
- Schedule meetings, appointments, and job site visits.
2. Billing and Invoicing:
- Prepare and send accurate customer invoices for services rendered.
- Track accounts receivable and follow up on overdue payments.
- Maintain detailed records of financial transactions.
3. Payroll Management:
- Process employee timesheets and calculate payroll.
- Ensure timely and accurate payment of wages, taxes, and benefits.
- Maintain employee payroll records and address payroll-related inquiries.
4. Job Estimates and Contracts:
- Prepare detailed job estimates based on project requirements.
- Collaborate with the landscape team to gather necessary details for accurate pricing.
- Create and manage contracts for clients.
5. Administrative Support:
- Maintain customer files and job records.
- Assist in the preparation of reports and presentations.
- Support management and field staff as needed.
Qualifications:
- Proven experience in office management, preferably in a landscape or construction-related field.
- Proficiency in office software (e.g., Microsoft Office Suite, QuickBooks, or other accounting software).
- Strong organizational and multitasking skills.
- Attention to detail and a high degree of accuracy.
- Excellent communication and interpersonal skills.
Preferred Skills:
- Familiarity with landscape industry terminology and operations.
- Experience with scheduling and project management software.
Work Environment:
This is an office-based position with occasional interaction with field staff and clients. The Office Manager plays a crucial role in supporting the company’s operational success and ensuring client satisfaction.
Job Types: Full-time, Part-time, Temporary
Pay: $21.67 - $22.93 per hour
Expected hours: 30 – 40 per week
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Omaha, NE 68137 (Required)
Ability to Relocate:
- Omaha, NE 68137: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $23