What are the responsibilities and job description for the Office Administrator position at Magnum Companies?
The Office Administrator is responsible for entering bills of lading in the TMW dispatch system, verifying payroll, managing the office, and supervising backup dispatch personnel.
- Enter each bill of lading number into TMW, including adding weights to the system.
- Dispatching all trips in TMW, including creating a trip number and assigning trucks, drivers, and trailers.
- Obtain Proof of Delivery (POD) from customers.
- Manage the time clock and enter all PTO time for employees at the terminal.
- Order office supplies and truck supplies.
- Track driver uniforms and bills associated with the uniforms.
- Backup dispatchers.
- Assist in answering phones.
Seeking an individual who has:
- Prior transportation experience in Truckload/Local Cartage/Broker capacity.
- The ability to adapt and be flexible in an environment where priorities and load schedules are constantly changing.
- A high level of interpersonal skills to communicate effectively with drivers and customers verbally or in written/messaging format.
- Knowledge of business processes, transportation and dispatch terminology.
- The ability to multi-task, establish priorities and meet deadlines.
- Participation skills in a team environment and able communicate effectively.
- Geographical knowledge of the assigned metro area and the Midwest.
- Truckmate (TMW) software experience (preferred).
Education/Experience:
- High School Diploma or GED Equivalent.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable a qualified individual with disabilities to perform the essential functions of the position as required by state and federal law.
- Ability to sit and/or stand for extended periods of time - continuously.
- Ability to talk, hear, and see – continuously.
- Ability to lift and/or carry up to 20 pounds – occasionally.
- Ability to travel – occasionally.
Magnum was established in 1978, to provide supply chain network solutions. Magnum comprises five separately incorporated divisions geared towards meeting the specific needs of its customers: Magnum LTD, Magnum LTL, Magnum Dedicated, Magnum Warehousing, and Magnum Logistics. With Corporate headquarters located in Fargo, North Dakota, Magnum services a variety of industries throughout the United States. We are a frontline warehousing and logistics service provider with continued goals to grow and remain competitive in the National economy.
Magnum hauls/delivers a variety of freight for our customers and partner carriers. Some examples may include paper products, household chemicals, alcohol, tobacco, and food-grade items. Magnum is an equal-opportunity employer, a drug-free workplace, and participates in E-Verify. We are veteran-owned and operated!
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Benefits:
This is a full-time position with a complete benefits package available, including:
- Health Insurance with HSA and FSA Options and Wellness Incentives
- Company Paid Life Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Plan with Company Match
- Paid Time Off
- Employee Assistance Program (EAP)
- Supplemental Insurance Voluntary Options (Short-Term Disability, Long Term Disability, Accident/Hospital Confinement, Critical Illness/Cancer Insurance)
Schedule: Monday - Friday 6:00PM - 2:30AM
