What are the responsibilities and job description for the Human Resources Manager position at Maine Indian Education?
TITLE: HR Manager
QUALIFICATIONS:
Education/Certification: Bachelor’s degree in human resources, Business Administration, or related field. PHR or SHRM-CP certification preferred. Must hold a valid State of Maine Criminal Record History Check approval. Other combinations of experience and education may be considered.
Special Knowledge/Skills:
- Has experience, accuracy, and speed in computer operation and MS Office software.
- Demonstrated abilities with typing, knowledge of filing and telephone procedures, skilled with writing and grammar, and knowledge of all office equipment.
- Must have a pleasant personality, the ability to follow instructions independently, accept responsibility, and show an openness to try something new.
REPORTS TO: Superintendent of Schools
JOB GOAL: To assist the Superintendent of Schools with human resources management and to remove impediments so that s/he may devote maximum attention to the central issues of education and educational administration.
PERFORMANCE RESPONSIBILITIES
1. Assume responsibility for HR-related emergencies calmly and professionally, in the absence of the Superintendent and Business Manager.
2. Act as HR Manager for the Superintendent, keeping him or her always informed.
3. Track regular monthly and special School Committee meetings, obtain agenda items, and send agendas and pertinent information in advance.
4. Plan, provide notice, and create booklets and pertinent information for Joint School Committee meetings.
5. Maintain accurate School Committee meeting notebooks and school policy manuals as policies are adopted or amended.
6. Attend Joint School Committee meetings to record accurate minutes for future adoption.
7. Retain past School Committee minutes and search contents as necessary.
8. Maintain and secure files within the HR department.
9. Inform school administration and Central Office administration of appropriate deadlines for state and federal applications and reports.
10. Be responsible for submitting state and federal forms to the proper locations, providing copies as necessary.
11. Responsible for submitting BIE contracts and grants to the Nashville office and maintaining accurate BIE original contract and grant applications and modifications.
12. Be responsible for producing accurate administrative/teacher/support staff contracts and assurances each school year as approved by the school committees.
13. Create staff status lists each year for administrative use in the hiring process.
14. Communicate with Principals and School Committee Members as necessary.
15. Communicate with federal and state office staff as needed.
16. Place ads and notices for the search of new employees as requested, send applications as requested by applicants, and receive applications until the deadline.
17. Maintain ongoing job application files (data saved for 6 years).
18. Track School Committee Members' terms of office and notify each Tribal Office of upcoming vacancies for general elections.
19. Maintain accurate employee files for staff system-wide.
20. Maintain the online MEDMS Staff Information System.
21. Maintain the MIE staff database and generate reports regarding certification, CHRC, drug testing, etc. as requested by the Superintendent.
22. Take dictation and transcribe notes as requested by the Superintendent.
23. Receive confidential messages for the Superintendent when necessary.
24. Act as a cosigner of payroll and accounts payable checks for the three schools and the Office of the Superintendent.
25. Act as Notary Public at no charge to employees and School Committee members within the laws of the State of Maine.
26. Must always maintain strict confidentiality.
27. Complete other assignments as required by the Superintendent.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- Monday to Friday
Ability to Relocate:
- Calais, ME 04619: Relocate before starting work (Required)
Work Location: In person