What are the responsibilities and job description for the Accounts Payable Accountant position at Maine State Housing Authority?
Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.
Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.
Core Functions:
- Performs and manages accounts payable and disbursement functions
o Administers and maintains automated accounts payable system.
o Audits, invoices and billing statements for propriety and accuracy.
o Ensure purchase orders and payment requisitions are properly prepared and authorized.
o Reviews and processes employee expense reports.
o Performs monthly accounts payable closings.
o Reconciles Accounts Payable at Month end.
o Maintains files of paid invoices.
o Investigates and problem solves Accounts Payable payment issues
o Set up staff in the Payment Requisition Software (eRequester) for the purpose of creating check requests and PO’s.
- Performs cash receipts functions.
o Accounts for all general cash receipts.
o Prepares and handles bank deposits.
o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads to GL on a monthly basis.
- Prepares and maintains W-9 and 1099 files.
o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
o Prepares and files annual 1099 tax forms
o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
- Prepares various schedules, work papers, and documentation for external audits.
o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
o Responds to questions and provides other documentation as requested.
Other Duties:
- Serves as a backup and support for other Accountants.
- Develops and maintains Procedures Manual.
- Participate in New Employee Orientation Programs.
- Prepares and submits annual Abandoned Property Report.
- Other duties as assigned
Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. All responsibilities will be performed within the MaineHousing facility. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm.
Reports To: Governmental Accounting Manager
Supervises: no one
The starting hourly rate for the position is $20.4754 ($42,589 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.
**Position will remain open until a suitable candidate is found**
Requirements:Skills and Knowledge:
- Strong organizational and analytical skills.
- Strong written and oral communication skills.
- Ability to work effectively with others
- Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.
- Proficiency in a variety of information systems and accounting software.
Salary : $42,589
