What are the responsibilities and job description for the Accounts Payable Accountant position at MaineHousing?
Primary Purpose of Position : The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.
Education and Experience : Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.
Core Functions :
- Performs and manages accounts payable and disbursement functions
o Administers and maintains automated accounts payable system.
o Audits, invoices and billing statements for propriety and accuracy.
o Ensure purchase orders and payment requisitions are properly prepared and authorized.
o Reviews and processes employee expense reports.
o Performs monthly accounts payable closings.
o Reconciles Accounts Payable at Month end.
o Maintains files of paid invoices.
o Investigates and problem solves Accounts Payable payment issues
o Set up staff in the Payment Requisition Software (eRequester) for the purpose of creating check requests and PO's.
o Accounts for all general cash receipts.
o Prepares and handles bank deposits.
o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads to GL on a monthly basis.
o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.
o Prepares and files annual 1099 tax forms
o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
o Responds to questions and provides other documentation as requested.
Other Duties :
Working Conditions : Fast paced environment with multiple priorities, interruptions & deadlines. All responsibilities will be performed within the MaineHousing facility. MaineHousing office hours are Monday - Friday from 8 : 00am to 5 : 00pm.
Reports To : Governmental Accounting Manager
Supervises : no one
The starting hourly rate for the position is $18.9149 ($39,343 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.
Requirements
Skills and Knowledge :
Salary Description
39,343 per year
Salary : $18,915 - $39,343
