Accounts Payable Accountant

Summary of Position:

The (APA) will provide high level support to the accounting and finance team of the Prentice Hospitality Group. The APA will be responsible for accounts payable accounting and reporting for several restaurants in our corporate portfolio. In this key role, the APA will report to the Hospitality Controller.

Key Duties/Responsibilities include but are not limited to:

Invoice Management

• Processing invoices: Verifying, coding, and entering invoices into the accounting system.
• Matching documentation: Ensuring invoices match purchase orders and receiving reports (three-way match) by working with Operations
• Approvals: Obtaining appropriate approvals for payments as per company policy.

Reconciliation

• Vendor account reconciliation: Ensuring account balances match vendor statements and resolving discrepancies.
• Daily Sales Reconciliations: Matching POS data to the accounting system and verifying restaurant deposits

Record Maintenance

• Maintaining records: Keeping accurate and organized records of all accounts payable transactions.
• Audit support: Providing documentation and responding to inquiries during audits.

Vendor Relations

• Vendor communication: Addressing vendor inquiries regarding payments, outstanding invoices, or discrepancies.
• New vendor setup: Collecting and validating vendor information, including tax identification forms (e.g., W-9).

Reporting

• Generating reports: Preparing AP aging reports, payment summaries, and expense analyses.
• Budget monitoring: Assisting in tracking expenses against budgets.

Compliance and Controls

• Policy adherence: Ensuring compliance with internal controls and company policies.
• Tax reporting: Handling tax-related tasks, such as preparing 1099s for contractors in the U.S.

Required Skills/Abilities:

· Team-oriented with excellent verbal communication skills

· Ability to collaborate with internal stakeholders, executives, peers, and vendors/customers

· Self-directed with superior attention to detail, possessing experience in complex, fast-paced, and deadline-driven environments.

· Analytical skills and ability to resolve complex accounting issues in a timely manner.

· Extensive knowledge of internal control functions and excellent written communication skills

· Proven knowledge of accounting principles, practices, standards, laws and regulations

· Proficiency in Microsoft Office Suite or similar software

No job description for a position can possibly include all duties which may be requested or needed by the Company in order to fulfill the intention of the position. The objective of all positions is to proactively ensure job performance is being done comprehensively. The items listed above are a summary of the major responsibilities of the position that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $50,000 - $55,000