Demo

Administrative Support Specialist

Maintain It All
Norristown, PA Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 3/24/2025

Join Our Team as an Administrative Support Specialist!

Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment, supporting top-level executives while managing diverse responsibilities? If so, we want you to join our team as our Administrative Support Specialist!

This role is pivotal to our organization, serving as a vital resource for the President and Senior Managers. You will play a key role in our operations, facilitating smooth communication, effective task coordination, and the successful completion of key projects.

What You’ll Do

Administrative Support

  • Be the go-to assistant for the President and Senior Managers, handling tasks with precision and professionalism.
  • Prepare agendas, presentations, and meeting documents.
  • Ensure tasks delegated by leadership are completed on time.

Email & Calendar Management

  • Manage the President’s email inbox: organize, prioritize, and respond to key messages.
  • Schedule and coordinate meetings, ensuring nothing slips through the cracks.
  • Draft, track, and follow up on emails, keeping communication flowing.

Finance & Administrative Tasks

  • Support basic accounting: data entry, expense tracking, and reconciling accounts.
  • Manage financial documentation and assist with financial reporting.
  • Handle company insurance policies, claims, and billing.

Project Management

  • Assist with research, data compilation, and execution of special projects.
  • Help organize, prioritize, and meet time-sensitive deadlines.

Other Responsibilities

  • Prepare presentations and collaborate with various departments.
  • Handle occasional personal tasks for the President.

What We’re Looking For

Education & Experience

  • High school diploma required; Associate’s degree or higher preferred.
  • 3 years of experience in administrative or executive assistant roles.
  • Basic understanding of financial principles.

Skills & Abilities

  • Exceptional organizational and multitasking skills.
  • Strong communication skills (written and verbal).
  • Advanced proficiency in Google Workspace and spreadsheet management.
  • Detail-oriented with a proactive approach to problem-solving.
  • Trustworthy and discreet with sensitive information.

Why Join Us?

At Maintain It All, you’ll work in a collaborative environment where your contributions truly matter. We offer:

  • Competitive compensation and benefits.
  • Opportunities to grow and develop your skills.
  • A dynamic, supportive team that values your expertise.

Ready to make a difference and contribute towards our operations running like clockwork? Apply today with a resume & cover letter to become an integral part of our team!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

Schedule:

  • 10 hour shift
  • Monday to Friday

Ability to Commute:

  • Norristown, PA 19403 (Required)

Work Location: In person

Salary : $50,000 - $60,000

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