Contract Administrator

Summary: Create and maintain Sales Documents (RFQs, Quotes, Orders, Invoices) to support Sales Managers for turbomachinery aftermarket business in North America. Coordinate offers and contracts from inception to warranty end period to ensure that all contractual obligations are met.   Key Job Responsibilities: Create and maintain Sales Documents (RFQs, Quotes, Orders, Invoices) using SAP-based procedures. Identify, coordinate and follow up on new entries and changes in the SAP database.  Handle internal and external customer inquiries and perform commercial and technical assessments. Create and send RFQs to MAN Product Centers and shop for price and lead time Track RFQs and quotes by maintaining the project list, concerning timeline, quality of information, and price. Prepare quotes using MAN-ES pricing guidelines, internal/external terms and conditions, and bid proposal documents. Clarify and finalize commercial and technical details of the Sales Documents with internal interfaces. Perform technical/commercial follow-up tasks.  Create purchase requisitions for Product Centers (PC) or third-party vendors for spare parts and production tickets for service. Create order confirmations for spare parts and service jobs. Constantly follows up on orders on delivery dates with Product Centers, service shops, or local vendors Constant communication internally and with customers during the execution of projects, including expediting deliverables. Collect shipping documents and send notice of readiness to clients. Create and complete all the invoices including final taxes and logistics costs. Ensure compliance with MAN’s Company Code of Conduct and business protocols. Provide support for audits. Contribute to the order intake forecasting and sales planning process.  Provide information, maintain records, and carry out all duties accurately, efficiently, and timely.  Support other tasks as assigned.   Required Education: Bachelor's in business administration, or a similar 4-year degree.   Desired Education: Bachelor's in science or engineering.   Required Experience: Commercial and technical experience in heavy industrial manufacturing/service environment Experience in contract administration. Project coordination and expediting. SAP or equivalent ERP System experience. Expert in MS Office products such as Excel, Word, Power point Familiar with turbomachinery.   Desired Experience: Legal understanding of contract implications. Technical knowledge of turbomachinery. Proficient in SAP   Required 3rd party Certifications/Qualifications: Basic knowledge.   Other skills: Results-driven, with the ability to develop and retain internal and external customer relationships. Ability to liaise and communicate at all levels of the business. Initiative and proactive approach combined with follow-up skills. Interpersonal and communication skills Assertive, self-motivated with the ability to work independently as well as within a team. Excellent organizational skills. Strong attention to details. Demonstrated effectiveness in prioritizing multiple tasks, monitoring progress, and managing efforts to meet deadlines. Physical Requirements: The majority of the time, this position requires operating in a typical office environment sitting at a desk and using telephones and personal computers.   Competencies: Entrepreneurial mindset combined with a high degree of customer orientation. Sound interpersonal, presentation, and intercultural skills and understanding. Very good coordination and organization skills in a dynamic environment.  Ability to uphold the highest ethical standards and high integrity.  All employees share the responsibility for encouraging a proactive safety culture through demonstration of being a positive role model, proper safety behaviors, and safe work practices.