What are the responsibilities and job description for the Accounts Payable position at Manhattan Youth?
Accounts Payable
Department : Administration
Employment Type : Full Time
Location : Manhattan
Compensation : $25.00 - $31.00 / hour
Description
Manhattan Youth is seeking an Accounts Payable Specialist to assist the Comptroller in the day-to-day operational activities of the finance department as they relate to Accounts Payable. This position requires a strong attention to detail and excellent time management and organizational skills.
Key Responsibilities
- Set up new vendors in system
- Review invoices / check requests for proper authorization, documentation and mathematical accuracy
- Practice effective monitoring to ensure payments are made to vendors in a timely manner
- Ensure charges to appropriate expense accounts and cost centers
- Accurately input key information pertaining to invoices
- Provide payment reports or deposited checks
- Process petty cash receipts and reimbursements
- Process weekly check runs
- Communicate effectively and professionally with vendors and staff on all inquiries
- Process stop payments and replacement checks, as necessary
- Maintain and file all accounting documents, invoices, W-9, etc.
- Make copies of checks, complete deposit slips and make bank deposits
- Review and resolve outstanding checks over six months
- Prepare and file year end 1099s and 1096 forms
- Serve as a backup with sales tax payments
- Reconcile and process the business credit cards invoice each month
- Prepare fiscal year end A / P accrual and prepaid journal entries and schedules for year-end audit
- Provide vendor reports as requested by management
- Scan paid invoices
- Attach scanned invoices into accounting software
- Deliver or mail checks to appropriate recipient
- Assist with annual audits
- Process and submit quarterly reports to the Department of Labor
- Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
- Provide tax exempt forms when requested
- Request bids on large purchases
- Process cost comparisons
- Other duties as requested
Skills, Knowledge and Expertise
Benefits
Salary : $25 - $31
