What are the responsibilities and job description for the Corporate Travel Coordinator position at MAPEI USA?
Join MAPEI Corporation, a global leader in the manufacturing of construction chemicals and building materials, including adhesives, sealants, and specialty products used in flooring, tile, and concrete restoration. We are currently seeking a Travel Coordinator to manage travel arrangements and support employees throughout the planning process. In this role, you will coordinate domestic and international travel, ensure alignment with company travel policies and budgets, and provide a seamless experience from booking to post-trip reporting.
Responsibilities
- Schedules hotel and flight accommodations and procures necessary documentation such as passports, visas, or other clearances.
- Ensures that travel needs are met within the constraints of the company travel budget.
- Works with accounting to approve and code all travel related invoices.
- Prepares tentative plans and suitable alternatives for approval by traveler and management.
- Uses computerized reservation and ticketing systems to book transportation and hotel reservations and issue itineraries; ensure all reservations are confirmed prior to travel.
- Prints or requests transportation carrier tickets or ticketless itineraries, using computer system or system link to travel carrier.
- Tracks and audits travel activities, expenses, and payments.
- Prepares management reports.
- Serves as general resource for travelers, and researches problems and resolves issues.
- Perform assigned tasks in conformance with procedures and instructions established in the Business Management System (BMS) and in compliance with applicable Environmental, Health, and Safety (EHS) regulatory requirements.
- Other duties as required
What's in it for you
- In this role, you will earn a competitive annual base salary based on your experience and qualifications.
- FREE MEDICAL INSURANCE for our employees or the option of a highly competitive medical plan with minimal monthly employee contributions and zero deductibles
- 17 Days of paid, sick and vacation time annually (days are prorated in year one).
- 401K retirement with up to 6% matching program.
- Excellent dental, vision programs, flex spending accounts, employer paid life insurance and free tele-med physician services.
- Various other company employee-centric perks initiatives; tuition reimbursement programs, discounted home/auto insurance programs, supplemental life insurance, and more.
Qualifications
- A minimum of four years of related experience and/or any equivalent combination of related training and experience
- Requires a high school diploma or its equivalent.
- The position requires proficiency in Microsoft Office Suite software including Word, Excel, PowerPoint, Outlook and Access, as well as using the Internet.
- Requires experience with SABRE Red Travel Network software.
- Experience working with Concur online booking tool
- Valid driver’s license with a good driving record
- Ability to speak Spanish, French or Italian is a plus.
Equal Opportunity Employer – Minority/Female/Disability/Veteran (M/F/D/V)
