Construction Project Administrator

Overview:

As a Project Administrator at Marathon you play a vital role in supporting the successful execution of construction projects. This position involves a wide range of responsibilities, from project initiation to closeout, ensuring smooth operations and effective communication among team members.

Responsibilities: 

Project Start-up:

• Setup electronic files for projects
• Setup and maintain Project Directory in Procore & Sage 
• Schedule Miscellaneous Project Meetings
• Assist with Field Office setup 

Accounting / Finance:

• Review and enter budget into Procore and Sage
• Coordinate monthly budget review with team
• Prepare Contract Exhibits
• Prepare and Manage Subcontractor Contracts and Purchase Orders
• Request and Track Subcontractor’s Certificate of Insurance (COI)
• Request and Track Payment and Performance Bonds (if applicable)
• Provide Tax Exempt forms to Subcontractors / Vendors (If applicable)
• Manage Pending (PCO) and process Change Order request 
• Review and Process monthly subcontractor and vendor billings 
• Collect all required paperwork from subcontractor and vendor in order to process payment
• Prepare monthly owner billing with all necessary paperwork

Assist Project Management Team:

• Coordinate weekly project meetings with key stakeholders 
• Assist with drafting Scope of Work
• Prepare project correspondence, RFPs, RFIs, job reports, etc.
• Management and Distribution of Drawing, RFI and Submittal Logs 
• Assist with Estimating & Bidding 
• Liaison with Stakeholders and Town/City Officials 

Project Close-Out:

• Cancel Site Services (water, toilets, internet) 
• Prepare Final Change Order Notification to Subcontractors
• Assist Project Management with Certificate of Substantial Completion 
• Assemble and Manage Closeout Matrix 
• Request Final Subcontractor billings and lien waivers

Qualifications:

• Candidates must have a minimum of 2 years experience in the field
• A bachelors from an accredited College or University a plus, but not required
• Experience with Microsoft Office Suite
• Experience with project software such as ProCore and Sage
• Familiarity with AIA contract, and requisition templates
• Superior communications skills both digitally, and in person
• High attention to detail
• Excellent follow up skills, and determination
• The right person will have a positive, team-oriented attitude, and a desire to learn new skills and conquer new challenges

Benefits & Compensation

Salary $65,000.00 - $75,000.00

Performance Bonus up to 10%

401K with Employer Match

Flexible Spending Account with $500/year contribution

Medical / Dental / Vision Insurance 

Complementary Life and Long-Term Disability Insurance