Administrative Assistant

Administrative Assistant

Full time, 30-40 hours/week including special events & meetings as needed. Exhibits regular and predictable attendance.

Position Overview

Marietta Community Foundation is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure the smooth functioning of the office. The ideal candidate will be proactive, adaptable, and able to handle multiple tasks with efficiency and professionalism.

Key Responsibilities

· Serve as the primary point of contact for phone calls and in-person inquiries, ensuring a welcoming and professional environment;

· Provide comprehensive administrative support, including managing correspondence, scheduling meetings, overseeing inventory and maintaining office supplies;

· Oversee office maintenance, including coordinating cleaning services, restocking supplies, and ensuring a clean, organized, and efficient workspace;

· Handle daily errands, including trips to the post office and bank, along with other tasks as needed to support office operations;

· Maintain accurate and up-to-date records, including donor databases, office files, and financial documentation;

· Responsible for entering data into the donor database, recording gifts, and running basic queries and standard reports. Ensures accuracy of data is maintained;

· Assist with basic bookkeeping tasks such as data entry, processing donations, grants and invoices;

· Assist in tracking and organizing operational expenses, ensuring timely payments and accurate reporting;

· Handle confidential information with discretion and maintain a high level of professionalism;

· Schedule Foundation committee and Board meetings, maintaining a Foundation schedule of events and providing reminders one week prior to meeting date. Work with Foundation staff in preparing and distributing agenda information;

· Attend meetings conducted by the Board of Directors, Board Committees and staff, and keep all committee minutes and records;

Other administrative duties as assigned to support the mission and efficiency of the Foundation.

General Qualifications

· Excellent time-management and organizational skills

· Excellent computer/software skills (Microsoft Office products); experience with Foundant (CRM database) a plus

· Must be technologically savvy—a quick learner of new software programs; and must have a demonstrated ability using technology as a tool to streamline responsibilities

· Skills in detecting and identifying problems/solutions

· Familiarity with Washington County and its nonprofit sector is a plus

· Flexibility and responsiveness

· Highly developed analytical thinking skills

· Commitment to the mission of the Foundation and its Strategic Plan

· Professional, positive appearance and personality

· Able to thrive on change and succeed in an environment with a rapid pace and heavy workload

· Able to work both independently and collaboratively as a member of a high functioning team

Educational & Experience Qualifications

· High School diploma/GED required; Associates or higher level college degree preferred

· Professional experience in bookkeeping/financial clerk preferred

· Professional experience as an office administrator preferred

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18