Administrative Assistant

Marquette Downtown Development Authority

Job Description

Position: Administrative Assistant

To Apply: Send resume and application to admin@downtownmarquette.org . Application and job description can be found at https://www.downtownmarquette.org/administrative-assistant

Job Summary: This is a part-time, 25-hour per week position that provides administrative support services including assisting with the Farmers Market, promotional activities, events, operations, special projects, and parking management for the Downtown Development Authority (DDA). There is potential for weekly hours to increase with organizational needs.

Supervision: Primary direction and supervision is received from the DDA Executive Director

Duties and Responsibilities:

• Assist Farmers Market Manager with operations and promotions. Work as cashier at the Wednesday market and Saturday market as needed.
• Assist with the coordination, promotion, and staffing of special events
• Manage the rental of the Marquette Commons facility
• Create and disseminate the monthly email newsletter
• Maintain and update the Downtown Marquette website
• Provide front line for managing phone calls and greeting guests
• Provide customer assistance/information about downtown in an effective and courteous manner
• Assist with the creation and distribution of mailings, brochures, maps, and correspondences
• Assist with the maintenance of various information data bases including available downtown properties, property owners, and downtown businesses when requested
• Understand the Downtown Parking System and provide customer assistance
• Provide filing, recordkeeping, and other services
• Operate and maintain basic office equipment including personal computers using MS Office programs; use the internet, email, and data base management software
• Office cleaning
• Performs other related functions as assigned

Qualifications:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Required education and training includes a high school diploma or equivalent, supplemented by courses in business or communications; two years’ office administration and/or secretarial experience also preferred
• Experience with promotion, marketing and/or communication preferred
• Understanding of a downtown environment preferred
• Knowledge of modern office procedures/practices, filing, record keeping systems and common clerical procedures
• Knowledge and understanding of computer operations, particularly desktop publishing. Experience using Canva, Squarespace, Constant Contact, Adobe, word processing, spreadsheet software and databases.
• Knowledge of and proficient with the responsible use of the Internet, email, and social media
• Skill in operating standard office equipment
• Ability to communicate effectively orally and in writing
• Proficiency in spelling, grammar, and composition
• Human relations skills in interacting with and maintaining effective working relationships with co-workers, business owners and the public

Materials and Equipment Used:

• Various computer software including, but not limited to Canva, Google Applications, Microsoft Word, Excel, Power Point, and Publisher; Internet, email, website, social media, Constant Contact, Adobe Photoshop
• Computer, printer, telephone, cell phone, credit card machine

Physical Demands:

• Work is performed in an office setting and outdoors at the Farmers Market
• While performing the duties of this job, the employee may work in outside weather conditions. The employee may be exposed to cold, wet and/or humid conditions, or airborne particles
• While performing the duties of this job, the employee is constantly required to speak, hear, and see
• Frequent standing, walking, and sitting
• Frequent bending, twisting, reaching, stooping, kneeling, climbing
• Occasional driving
• Ability to distinguish sounds at various frequencies and volumes
• Ability to distinguish people or objects at varied distances under a variety of light conditions
• Ability to withstand noise changes in the work environment
• Lifting 40 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 20 lbs.

Compensation: $16.50/hour

Schedule: Monday-Friday noon to 5 p.m., with occasional nights and weekends required. In addition, must be available for special events (including but not limited to Blueberry Fest, Music on Third, Ladies Day, Holiday Parade) and occasional Saturday Farmers Market as requested.

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The employee may be requested to perform job related responsibilities and tasks other than those stated on this job description.

Job Type: Part-time

Pay: $16.50 per hour

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Canva or other visual design software: 1 year (Preferred)
• website maintenance: 1 year (Preferred)
• social media management: 1 year (Preferred)

Ability to Commute:

• Marquette, MI 49855 (Required)

Work Location: In person

Salary : $17