Human Resources Coordinator- Part-Time

About Us

Come work with us in the urban oasis of San Ramon Marriott! Surrounded by mountains and Redwoods and within walking distance to shopping, businesses, and top notch dining it is the perfect location for working and playing. Our top ranked team is ready to welcome you to the family. You can be part of a passionate group of people that has fun, works hard, and loves one another. When you join the HEI family, you also get the benefit of the HEI Loves culture. HEI Loves is dedicated to celebrating our associates by offering the most competitive compensation, benefits, and PTO programs. Our associates are also eligible to take advantage of everything from health and wellness packages and robust retirement plans to travel benefits, product and service discounts, and much more. Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Conduct day to day operation of the Human Resources department which includes: Greeting internal and external guests to the Human Resources department, administer payroll, conduct new hire on-boarding, review of company benefits programs, conducting enrollments, answering questions and troubleshooting problems. This is a part-time position; working approximately 24 a week, with occasional holiday and weekend work.

Responsibilities

• Assist associates whenever possible with requests and/or information. Answer associate questions and/or address associate concerns in a timely manner. 
• Able to prepare bi-weekly payroll, data entry of tips/gratuities, vacation, sick and personal time. Ensure all payroll transactions are accurate.
• Liaison with associates regarding all pay inquiries and resolve any payroll issues. Able to investigate and resolve balance errors, etc.
• Review accuracy of payroll including all deductions and report all discrepancies to Human Resources Director.
• Order final payroll checks as needed in compliance with CA labor laws. Distribute paychecks as needed.
• Assist in the recruiting, screening and interviewing for all hotel positions. Schedule interviews and process related paperwork maintaining applicant flow data.
• Monitor and update job requisitions as required. Communicate hotel job openings internally and externally, via bulletin board postings, and diversity partners.
• Respond to all interviewed applicants via telephone or letter within required time frame.
• Assist Director of Human Resources in achieving goals and objectives as identified in hotel annual Affirmative Action Plan (AAP).
• Ensure all new hires and existing associates possess proper employment eligibility verifications.
• Explain elements of various benefit plans to associates and assist with enrollment and claims processing. Process benefits enrollments and other functions electronically within eligibility time frame.
• Create and update Human Resources bulletin boards and other posting locations as needed.
• Maintain accurate and updated department and associate files.
• Assist with associate relations events and recognition, as needed, e.g. HEI Love Notes, Monthly Town Hall Meetings, etc.
• Comply with attendance rules and be available to work on a regular basis. 
• Perform any other job related duties as assigned.

Qualifications

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• 2 years of Human Resources experience. Hotel experience preferred.
• 1 years of payroll processing experience for 80 associates and/or progressive accounting/bookkeeping experience.
• Marriott Hotels experience preferred.
• Bilingual in Spanish or Chinese a plus.
• Proficient with payroll processing software, such as ADP and/or Kronos.
• Skilled with all Microsoft Office programs.
• Strong organizational skills that reflect ability to plan, organize, perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to effectively present information and respond to questions.
• Written and verbal communication skills to be concise, well organized, complete, and clear.
• Ability to adapt verbal and written communication style to suit different audiences, such as effectively communicating with management and associates.
• Versatility, flexibility, and willingness to work within constantly changing priorities with a sense of urgency and humor.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs ​through EyeMed. ​Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. 

 

Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.

                                                                                                                                

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.