Office Manager Bookkeeper Administration

Benefits:

• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off

We are in the need of a person that is very organized to help maintain our office. The person will handle a variety of administrative and financial tasks to ensure smooth operations within our office. Will be responsible for assisting in maintaining the organization of this multi-company organization. Some common responsibilities and requirements for this role are:

Responsibilities:

• Financial Record Keeping: Maintain and update financial records, including accounts payable and receivable, and bank reconciliations.
• Data Entry: Enter financial data into QuickBooks and Excel and generate financial reports. Maintain inventory records.
• Invoicing and Billing: Prepare and send invoices to Tenants, monitor rental payments and manage incoming and outgoing payments.
• Office Management: Oversee office supplies, equipment, and manage administrative tasks such as scheduling, filing, and correspondence.
• Customer Service: Answer questions of Tenants, vendors and others as needed.
• Reporting: Compile and present financial reports to management, summarizing financial status and trends.

Requirements:

• Education: A degree in bookkeeping, accounting, finance, or a related field is often preferred but not always required.
• Experience: 3-5 years of experience in bookkeeping or accounting is required.
• Skills: Proficiency in QuickBooks, Excel, strong numerical and analytical skills, attention to detail, and effective communication abilities.

Working Conditions:

• Environment: Will work in an office setting, often independently or as part of a small team. Will interact with Tenants and maintenance staff on a regular basis.
• Hours: Standard 40-hour workweek (M-F), with minimal overtime.