What are the responsibilities and job description for the Secretary/Receptionist position at MARTIN MEDICAL SERVICES & SOLUTIONS?
Job Overview
We are seeking a dedicated and organized Receptionist/Secretary to join our team. This role is essential in ensuring smooth operations at the front desk and providing exceptional customer service. The ideal candidate will be a friendly and professional individual who can handle a variety of administrative tasks while maintaining a welcoming environment for clients and visitors.
Responsibilities
- Greet and assist visitors in a warm and professional manner.
- Answer incoming phone calls, directing them to the appropriate staff or taking messages as necessary and returning calls.
- Manage scheduling appointments and maintaining calendars for team members.
- Perform clerical duties such as typing, filing, and data entry to support office operations.
- Handle customer inquiries with excellent customer service skills, ensuring all concerns are addressed promptly.
- Maintain office supplies inventory and place orders as needed.
- Assist with administrative tasks related to office management, including correspondence and documentation.
- Support the team with various tasks as needed, acting as a personal assistant when required.
- Opening the mail an distributing it to the employees
- Requesting medical records
- Uploading medical records received by fax into our client's database
Experience
- Previous experience in a receptionist or clerical role is preferred, but not mandatory.
- Bilingual fluent in English and Spanish is a must
- Strong computer literacy, including proficiency in Microsoft Office Suite and office equipment.
- Excellent customer support skills, demonstrating patience and professionalism in all interactions.
- Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.
- Join our team and contribute to creating an efficient and welcoming atmosphere for our clients!
Job Types: Full-time, Part-time
Pay: $15.00 per hour
Expected hours: No less than 35 per week
Benefits:
- Paid time off
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
Work Location: In person
Salary : $15