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Accounts Payable Clerk

MARTINS FAMOUS PASTRY SHOPPE
Corporate HQ, PA Full Time
POSTED ON 11/26/2024 CLOSED ON 1/26/2025

What are the responsibilities and job description for the Accounts Payable Clerk position at MARTINS FAMOUS PASTRY SHOPPE?

Come join our team as an Accounts Payable Clerk! We started with pastries handmade by Lois and Lloyd Martin inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401k, disability insurance and paid holidays.

Summary: As a member of the Martin’s Family, the Accounts Payable Clerk provides clerical support necessary to pay the obligations of the organization and maintains accurate accounts payable records by performing the following duties.

Essential Duties and  Responsibilities:   include the following. Other duties may be assigned.  

  • Matches, s cans  and  keys invoices into the accounts payable system.  

  • Verifies invoices are accurate and complete before processing (including such things as coding, correct pricing, proper approvals and sales & use tax).  

  • Sorts invoices according to due date and type.  

  • Verifies invoices have the proper approval before submitting for payment.  

  • Prepares accounts payable checks.  

  • Maintains tractor trailer mileage records.  

  • Disburses U.S. Postal mail to appropriate persons for approval, etc.  

  • Answers vendor inquiries.  

  • Assists with maintaining vendor records.  

  • Prepares and processes invoices for payment.  

  • Assists accounts payable supervisor and works on special projects, as necessary.  

  • Complies  with federal, state, and company policies, procedures, and regulations.  

  • Maintains financial security by following internal accounting controls.  

  • Audits and verifies expense reports.  

 

Supervisory  Responsibilities:                       

This job has no supervisory responsibilities.  

 

Qualifications:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 

Education and/or  Experience:                       

  • High School Diploma or GED;  

  • Associate's degree (A. A.) ;  or  

  • O ne to three  year s  related experience and/or training .  

 

Language  Skills:         

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.  

 

Mathematical  Skills:       

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.  

 

Reasoning  Ability:        

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  

 

Computer  Skills:                       

  • Knowledge of Microsoft Excel and  Microsoft  Word .    

  • Knowledge of  Oracle database.  

 

Other Knowledge, Skills and Abilities:

 

Physical  Demands:    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this  job, the employee is regularly required to sit. The employee is frequently required to talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.   

 

Work  Environment:    

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The noise level in the work environment is usually moderate.  

We are an Equal Opportunity Employer (EEO) 

 

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