What are the responsibilities and job description for the Procurement Supervisor position at Mary's Gone Crackers, Inc?
Job Title: Procurement Supervisor
Classification: Exempt; Full-time
Department: Supply Chain
Location: Reno, NV
Reports to: Sr. Supply Chain Manager
Revision Date: 01/29/2024
Position Overview
As the Procurement Supervisor, you will be part of the team oversee the procurement and inventory management processes to ensure the availability of raw materials, packaging, indirect supplies, and spare parts necessary for manufacturing and daily operations. This role involves collaborating with department members to support production goals while adhering to policies and procedures.
This role will be mainly focused in the procurement department, but you will be expected to understand other parts of supply chain including planning and inventory management.
Essential Functions
Purchasing Duties: Makes purchasing recommendations and decisions to ensure that ingredients and packaging are purchased to meet the required quality requirements, at competitive cost and from reliable sources
- Issuing purchase orders, contracts and change orders to existing and potential new vendors of ingredients, packaging, indirect materials, and CAPEX projects.
- Identifies opportunities for process improvement, supplier consolidation, leveraged purchasing opportunities, and supplier interaction.
- Makes decisions and recommendations for vendor selection based on price, security of supply, lead-time and any other criteria the company may require.
- Negotiate effectively with vendors in a manner that benefits the company and preserves the vendor relationship; Work with new suppliers to negotiate pricing.
- Interprets the sales forecast and production forecast into requirements for ingredients and packaging to ensure continuity of supply.
- Contribute to the improvement of ERP based planning and purchasing processes.
- Leads team towards flexibility in job functions.
- Plans and creates timelines for upcoming work.
- Analyzes trends and works with team on corrective actions.
- Identifies impactful goals, objectives, and initiatives.
Production scheduling duties: Only when needed, producing a production schedule which considers replenishment of inventory and meeting customer orders.
- Develops the production schedule in conjunction with the operations team to meet customer and inventory requirements.
- Count miscellaneous production supplies weekly and re-order as required based on usage and inventory levels.
New Product Development: Provide support to the new product development process for sourcing of new ingredients.
- Identify sources for new ingredients for new products being developed both for short term trials and long term supply for products that are going to be production items
- Other duties will be assigned as required.
Other Duties and Responsibilities
- Comply with all safety policies, procedures, and practices. Report any unsafe activities to supervisor or human resources
- Participate in initiative-taking team efforts to achieve departmental and company goals
- Lead by example and share your knowledge/skills with others
- Organize tasks by priority
- Participate in all assigned meetings
- Work independently with little supervision and make decisions that benefit the company
- Perform other duties as assigned
Mental and Physical Demands
- Light physical activity performing non-strenuous daily activities of an administrative nature
- Manual dexterity sufficient to reach/handle items, works with fingers, and perceives attributes of objects and materials
- Clear vision at 20 inches or less; 20 feet or more
- Ability to identify and distinguish colors
Physical Demands | % Of time |
Stand | 20% |
Walk | 10% |
Sit | 20% |
Talk | 25% |
Hearing/Listening | 25% |
Use hands to finger, handle, or feel | 25% |
Reach with hands and arms | 10% |
Stoop, kneel, crouch, or crawl | 1% |
Taste or Smell | 1% |
Lift up to 10 pounds | 60% |
Lift up to 25 pounds | 40% |
Lift up to 50 pounds | 0% |
Travel | 10% |
Work Environment
- Well-lighted, heated and/or air-conditioned indoor office/production setting with adequate ventilation
- Atmosphere with moderate noise
Required Education, Experience, Certifications, and licenses
- Bachelor’s Degree in Purchasing, Supply Chain Management, Business, Engineering or related field.
- 2 of previous purchasing or warehouse experience; or equivalent combination of education and experience
- 2 years in a leadership/supervisory role.
- APICS and/or IBF certification is a plus.
- Six Sigma/lean management is preferred.
Core Competencies
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry
- Strong analytical and problem-solving skills. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
- Proficiency in MS Office Suite, especially in Excel.
- Proficiency in ERP systems (preferably Sage X3)
- Knowledge of MRP/MPS systems
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
