What are the responsibilities and job description for the Executive Assistant position at Masis Professional Group?
Executive Assistant to Founding Partners
Location: Chicago, IL
About the Company: Our client is a dynamic and growing financial services firm based in the Chicago area, dedicated to delivering exceptional investment solutions and client services. The firm thrives on innovation, collaboration, and a results-driven approach, making it a leader in the industry.
Position Overview: Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to its two founding partners. This role requires exceptional multitasking skills, strong attention to detail, and the ability to manage both professional and occasional personal tasks. As the central point of coordination for the founding partners, the Executive Assistant will play a critical role in ensuring seamless operations and enabling them to focus on strategic business objectives.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Serve as a primary point of contact for internal and external stakeholders on behalf of the partners.
- Oversee travel arrangements, including flights, accommodations, and itineraries.
- Assist in preparing presentations, reports, and other business documents.
- Handle confidential information with discretion and professionalism.
- Manage special projects and coordinate workflow to support the partners' initiatives.
- Provide occasional personal assistance, including scheduling personal appointments and handling administrative tasks.
- Ensure seamless communication between departments and external partners.
Qualifications:
- 5 years of experience as an Executive Assistant, preferably within the financial services industry.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business applications.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong interpersonal and communication skills, both written and verbal.
- High level of discretion and professionalism in handling sensitive information.
- Ability to work independently and anticipate needs in a fast-paced environment.
What Our Client Offers:
- Competitive salary and benefits package.
- A dynamic and collaborative work environment.
- Opportunities for professional growth and development.
- If you are an experienced Executive Assistant with a keen eye for detail and a proactive approach to problem-solving, we invite you to apply and join our client’s team.
Salary : $80,000 - $90,000
