Cannabis Farm Administrative Support Specialist

Cultivation Administrative Assistant

Location: Colrain, MA
Reports To: Farm Coordinator
Employment Type: Full-Time
Pay: $18/hr

Who We Are

We are a developing team working on , tracking compliance, and supporting the team where needed. You are comfortable on a computer. This job is more than just paperwork—you’ll be helping build and maintain the systems that keep our farm on track. That means making sure records are accurate, inventory is logged properly, and everything moves smoothly between production, sales, and compliance.

What You’ll Do

Compliance & Inventory Management

• Keep track of product and packaging inventory
• Print product labels using Distru and Airtable label generator to make sure packaging meets compliance.
• Track and log waste records
• Make sure logs are accurate by conducting weekly audits.
• Manage staff sample tracking and keep proper documentation.
• Monitor production orders in Teams to make sure everything is on schedule.

Sales & Distribution Support

• Create sales orders in Distru for wholesale and distribution.
• Prepare lab sample manifests in Metrc and ensure compliance.
• Enter lab samples into the Green Valley portal and follow up as needed.
• Retrieve COAs from Green Valley if they aren’t automatically uploaded.
• Schedule and track deliveries with transport companies to ensure smooth shipments.

Record-Keeping & Organization

• Keep farm records organized, including:
• Transfers, manifests, weight sheets, invoices for pickups and deliveries.
• Ensuring files are stored properly in the Farm Operation Records system.
• Manage office and facility supplies—keep stock levels in check so nothing runs out.
• Ensure the office and kitchen areas are kept clean and organized.
• Digitizing and archiving paperwork to reduce physical clutter.

Physical Requirements

• This role primarily involves administrative tasks, but some physical activity is required to support farm operations when needed.
• Sitting for extended periods while handling administrative work.
• Standing for long periods during harvests to assist with data collection.
• Bending, squatting, or kneeling to access computers on lower racks and clean lower shelves and areas.
• Walking on uneven ground around the farm to access work areas.
• Occasionally lifting and carrying items (up to 30 lbs) such as office supplies, records, or small equipment.
• Exposure to farm environments that may include varying temperatures, humidity, and natural allergens like pollen or dust.

What We’re Looking For

Must-Have Skills

• Must be over 21
• Must be able to pass a background check
• Some experience in administrative, inventory, or compliance work (cannabis industry preferred).
• Basic tech skills—you should be comfortable with Excel, Word, email, understand why turning something off and on again is funny, and be willing to wto learn Airtable, Distru, METRC, Teams and more.
• You don't need to understand networking, but you must be comfortable in a small IT closet plugging in network cables and assisting with troubleshooting security cameras (with guidance.)
• Good attention to detail—you’ll be handling a lot of compliance records.
• Strong organization and multitasking skills—you’ll juggle multiple tasks every day.
• Clear communication—you’ll be working with farm staff, vendors, and regional company management.

Bonus Points (Nice to Have)

• Experience in cannabis compliance, inventory tracking, or lab sample management.
• Familiarity with state cannabis regulations for packaging, waste, and sales.
• Comfortable using Microsoft Teams, Google Drive, and digital filing systems.

Why Work With Us?

• Be part of something new and growing.
• Learn and grow in an evolving industry.

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18