What are the responsibilities and job description for the Assistant Project Manager - Rail Division (Program Manager IV) position at Mass Dept of Transportation?
Position Summary
MassDOT’s Rail and Transit Division is looking for an Assistant Project Manager for the Rail Division. This position combines project management, construction inspection/civil engineering, and data management skills to oversee and manage maintenance work done on railroad property across Massachusetts. An ideal candidate for this role will be able to utilize technical engineering skills, data analysis, policy and procedure implementation and creation skills, and excellent communication and problem solving to ensure the rail and site work being done is safe and compliant with federal, state, and local regulations.
Duties and Responsibilities
- Assist in overseeing and managing maintenance work done on MassDOT owned or controlled property and other railroad property (ex: Sec. 130 funded grade crossing projects; Industrial Rail Access Program projects). This will include participating in the development of a maintenance plan and budget, as well as reviewing and evaluating the responsible party’s compliance with that plan. Establishing and updating the scope, schedule, and budget are essential parts of this task. This task will also include reviewing and approving invoices to assure timely and appropriate payment.
- Assist in budgetary, performance, quality goals for all work to be performed in conformance with good railroad practice and applicable state & federal requirements, in a timely and cost-effective manner. Develop and/or maintain records, plans, specifications, agreements, procurement documents, inspection reports, etc. Oversee and manage work performed by design consultants supporting MassDOT. Travel statewide, as required, to perform required work activities.
- Assist in providing and facilitating coordination with federal, regional, state, and local transportation, planning and economic development officials, rail operators, and shippers regarding rail projects conducted by MassDOT Rail & Transit Division.
- Participate in the development of an Asset Management System for MassDOT’s rail portfolio and support that work by securing, organizing, and providing information on the condition, use and needs of MassDOT properties.
- Participate in the annual development of MassDOT’s Capital Improvement Plan, including scoring and recommending a program of projects that accords with available resources and reflects the Commonwealth’s policies and priorities for rail.
- Assist in managing MassDOT’s agreements with operating railroads. This includes oversight of the railroad’s activities to the extent that that oversight is contemplated by the agreement, providing regular reports on compliance, and recommending action on requests that the operating railroad may make.
- Responsible for managing statutory processes (ch. 161 C options and ch. 40 sec. 54A permits), including serving as hearing officer.
- Assist in assessing safety elements of current program and help develop safety oversight program, if required by the Federal Railroad Administration (FRA) or other.
- Recommend improved business practices for carrying out the above and related responsibilities.
- May be required to work with other Division of MassDOT such as Aviation Division in their DRONE program to survey our railroad right of way and the Highway Division on street grade crossings.
- Other duties as necessary.
Preferred Qualifications:
- Have some knowledge of Railroad track construction, project management, FRA regulations and inspection requirements, general construction, safety principles, and/or railroad maintenance equipment.
- Able to review plans, specifications, agreements, procurement documents, inspection reports, and budgets.
- Excellent verbal, presentation, and written communications skills, including group settings and in public meetings.
- Excellent organizational skills and ability to multi-task; high customer service focus with attention to detail, accuracy, and on-time delivery.
- Proficient in the entire Microsoft Office Suite and in data management tools, technologies, and methodologies.
- Ability to problem solve and take initiative.
Qualifications
Pre-Hire Process
A finalist for this position must be able to pass a comprehensive background check including a criminal record check, Department of Revenue (DOR) check, and employment references.
About MassDOT
The 4,000 employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusettsand to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s inclusive culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. An Associate’s degree in a related field may be substituted for one (1) year of the required experience.
III. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience.
IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
V. A Doctorate degree in a related field may be substituted for the required experience.
- For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
- For general questions regarding MassDOT, call the Human Resources Service Center at 857‐368‐4722.
- For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Program Manager IV
Primary Location: United States-Massachusetts
Job: Administrative Services
Agency: Massachusetts Department of Transportation
Schedule: Full-time
Shift: Day
Job Posting: Jan 23, 2025, 11:00:00 PM
Number of Openings: 1
Salary: 77,985.70 - 107,120.00 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Derrick Mann, Diversity Officer - 8573688541
Bargaining Unit: M99-Managers (EXE)
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes
