What are the responsibilities and job description for the Part-Time Administrative Assistant - Student Development position at Massachusetts Bay Community College?
Part-Time Administrative Assistant - Student Development
Department : Student Development - Framingham
Location : Framingham
MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region's economic development.
Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.
Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.
Position Summary :
The idealcandidate will join a vibrant and inclusive educational community and have adesire and ability to work with a diverse population. This is a part-time, non-unit position withno benefits.
Working inclose collaboration with the staff, this important position will provideadministrative support in a busy and thriving student services department onthe Framingham campus.
Key Responsibilities and Duties :
- Serve as primary contact for Student Development on the Framingham campus and help direct students, faculty, and staff to appropriate college offices and services;
- Assist with the coordination of Student Development sponsored activities, programs, and events;
- Perform clerical duties such as composing and editing correspondence, reports, contracts, spreadsheets, and charts;
- Perform routine office related tasks such as ordering supplies, answering phones, scheduling meetings, greeting visitors, and providing assistance or making referrals to appropriate staff;
- Process paperwork and documentation (i.e. student immunization records, childcare reimbursement, room reservations, data entry);
- Problem solve in a fast-paced work environment;
- Coordinate and maintain Student Development Office Calendars;
- Attend staff meetings on Wellesley Hills campus, virtually, if necessary;
- Provide solid customer service to students, faculty, staff, and guests;
- Exercise good judgment;
- Must work both autonomously and in a team setting;
- Monitor and maintain appropriate display cases / bulletin boards for Framingham Campus;
- Provide support for basic needs initiatives;
- Monitor the Student Development email; respond to inquiries, process forms, schedule appointments, and connect individuals with the appropriate staff member or office to answer their questions and concerns;
- Participate in staff, divisional, and college committee meetings;
- Other duties as assigned.
Commitment toEquity :
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications :
Applicants must have at least (A) two years of full-time,or equivalent part-time, experience in office management, officeadministration, business administrative or business management, the majorduties of which included one or more of the following functions; purchasing,personnel management, budgeting, accounting, records management, worksimplification, grants management, contract administration or programmanagement, or (B) any equivalent combination of the required experience andthe substitutions below.
Substitutions :
An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
PreferredQualifications :
Additional Information :
Salary Range : $25 - $27 per hour
Position Type : Part Time Employee
Application Deadline : December 10, 2024, or thereafter until filled.
To Apply : Please include a letter of interest and resume with your online application.
Staff
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and / or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College isan affirmative action / equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College'sAffirmative Action Officer and / or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation's Office for Civil Rights.
Salary : $25 - $27
