What are the responsibilities and job description for the Proposal Manager position at MasTec Power Delivery?
Overview
Company Summary
MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. This position is responsible for the development and delivery of high-impact client responses including all aspects of proposal strategy and preparation from developing proposal management process to completing pre-qualification packages and request for proposal (RFP) submittals.
The Proposal Manager will analyze all bid instructions to identify requirements for proposal and pre-qualification submittal, create task matrices, assign deliverables to appropriate team members, and manage the RFP proposal process from beginning to end ensuring timely and accurate submittals. The Proposal Manager is responsible for submitting and uploading the final proposal to the appropriate customer platform.
Responsibilities
Prefferred:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity
The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
Company Summary
MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. This position is responsible for the development and delivery of high-impact client responses including all aspects of proposal strategy and preparation from developing proposal management process to completing pre-qualification packages and request for proposal (RFP) submittals.
The Proposal Manager will analyze all bid instructions to identify requirements for proposal and pre-qualification submittal, create task matrices, assign deliverables to appropriate team members, and manage the RFP proposal process from beginning to end ensuring timely and accurate submittals. The Proposal Manager is responsible for submitting and uploading the final proposal to the appropriate customer platform.
Responsibilities
- Develop proposal management process, implementing best practices and improving organizational efficiency.
- Lead the organized collection, storage, and maintenance of proposal information such as company information, project references, personnel resumes, etc. building a knowledge library for the organization.
- Develop professional relationships with key procurement resources and act as a point of contact for clients and prospects before, during, and after the RFP process.
- Set up and maintain customer portals for receiving and submitting bids.
- Analyze requests for information (RFI), requests for quotes (RFQ), and RFP as described above to identify requirements for proposal submittal.
- Develop task matrices and summarize the evaluation criteria to guide the proposal team during proposal development.
- Create documentation for go/no go decisions and facilitate meetings for go/no go decision making
- Utilize various software programs to update boilerplate proposal materials.
- Initiate legal and executive reviews, ensuring all necessary approvals and signatures are received for bids.
- Develop document control standards and ensure all information is documented, distributed, and archived accordingly.
- Develop non-technical proposal responses.
- Assist in developing and supporting the technical proposal response, to include writing draft work plans, proofing, editing, and formatting.
- Manage the proposal team ensuring proposal deadlines are met and that information provided is complete and accurate. Collaborate with various contributing departments throughout the RFP process such as legal, insurance, and safety.
- Meet challenging proposal deadlines by establishing priorities and target dates.
- Prepare and develop materials for client meetings, interviews, and presentations.
- Manage the bidding pipeline, entering all opportunities in Salesforce. Hold weekly review sessions and capture the next steps to advance the pursuit.
- Provide weekly reporting on the bidding pipeline to executive leadership.
- Mentor and develop proposal coordinators and office managers in other areas of the business.
Prefferred:
- Strong organizational and document management skills.
- Strong reading comprehension, writing and editing capabilities.
- Excellent time management, ability to multitask and maintain effectiveness with multiple priorities.
- Professional demeanor; remain calm and emotionally controlled under pressure.
- Detail-oriented with high attention to accuracy.
- Demonstrate strong written and verbal skills.
- Minimum 5 years’ experience preferred in:
- Construction administration.
- Utility.
- EHV transmission/substation construction environment.
- Strong understanding of the bidding/proposal process.
- Minimum 4-year college degree.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity
The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
