Coordinator, Museum and Exhibition Services

Masterpiece stands as the foremost authority in international fine arts logistics, boasting a legacy of excellence since 1989.

We're hiring a Coordinator, Museum and Exhibition Services for the Honolulu, HI market. In this role, you'll manage import/export files, coordinate air, sea, and ground freight, and interface with clients, vendors, and government agencies like CBP, TSA, and USDA. This is an exciting opportunity for candidates who are motivated, organized, and enthusiastic about making things run smoothly behind the scenes

As a Coordinator, Museum and Exhibition Services, you’ll play a key role in ensuring artwork and exhibition items are transported safely, securely, and on time. You’ll manage both U.S. and international shipments, coordinate with various stakeholders, and help deliver world-class service to our client

ESSENTIAL JOB FUNCTIONS

• Prepare shipping estimates and coordinate transportation across air, sea, and ground
• Manage import/export files and ensure documentation is accurate and complete
• Serve as a point of contact for clients, vendors, and government agencies (e.g., CBP, TSA, USDA)
• Track shipments and maintain organized records for each project
• Ensure compliance with all company procedures and industry regulations
• Collaborate with colleagues in Honolulu and other Masterpiece locations
• Support vendor relationships and client satisfaction goals
• Use systems like Microsoft Office (Excel, Outlook, Word), FileMaker Pro, and QuestaWeb
• Participate in meetings and industry events as needed
• Handle other responsibilities as assigned

QUALIFICATIONS

• 2 years of relevant work experience; logistics, registrar, or related operational experience a plus
• Familiarity with U.S. Customs (CBP) and compliance procedures
• Strong communication and relationship-building skills
• Confidence using tools like Excel, Outlook, and database software
• A proactive, problem-solving mindset with strong attention to detail
• Willingness to work flexible hours when needed and travel to Los Angeles occasionally

COMPENSATION:

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing organization.

Base Salary Pay Range: $60,000 to $65,000 salaried, non-exempt (eligible for overtime)

We consider a variety of factors in determining base salary, including but not limited to, a candidate's experience, education, certification/credentials, market data, internal equity and geography.