Administrative Assistant

Masters in Home Care, a HEARST CONNECTICUT MEDIA TOP WORKPLACES AWARD winner is looking to hire an Administrative Assistant for our North Haven, CT branch.

The Administrative Assistant will perform a variety of administrative and clerical tasks for the office, to include the handling and filing of correspondence and managing our company’s general administrative activities, along with providing backup for the scheduling of Home Health Aides.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Google Suite and office equipment. They should also have intermediate knowledge of commonly used office equipment including scanning, emailing, faxing and printing documents.

Ultimately, the successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

What you will be doing (including but not limited to)

• Answer and direct phone calls
• Represent the agency as the first point of contact for internal and external clients
• Process, log, & record incoming and outgoing faxes (electronic and physical)
• Handles all mail and shipping activities
• Scan and ship outbound files
• Assist with ordering and manage inventory of office supplies and medical equipment
• Maintains the physician licensure list
• Create and maintain files for field clinicians
• Perform internal document audits
• Scan any paper clinical documents
• Participate in annual audits
• Manage electronic filing and organization online
• Provide backup for the scheduling of Home Health Aides.

What you will bring:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Demonstrated proficiency with Google Workspace (most notably Drive, Docs, Sheets & Google Meet)
• Demonstrated proficiency in MS Office
• Working knowledge of office equipment, such as printers, scanners and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Associates Degree required...Bachelor’s degree; additional qualifications as an Administrative Assistant or Secretary will be a plus

Setting:

• Other

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Ergonomic Workspace:

• Yes

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• A job for which people with disabilities are encouraged to apply

Work Remotely

• No

We encourage you to submit a cover letter and/or statement describing what experiences and skills make you a great candidate for this position.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• North Haven, CT 06473 (Required)

Ability to Relocate:

• North Haven, CT 06473: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $24