Information Technology Asset Manager

TITLE: Lead-IT Asset Management

Primary Function:

The Lead-IT Asset Management will be responsible for the strategic management of the company’s IT assets throughout their lifecycle. This role involves overseeing the tracking, valuation, and disposition of hardware and software assets, ensuring compliance with licensing and regulatory requirements, and optimizing IT investment. Working in close coordination with technical teams and cross-functional stakeholders (e.g., Finance & Accounting, Procurement, Information Security), the IT Asset Management Lead establishes, enforces, monitors, and continuously improves asset management processes, standards, and controls. The combination of attention to detail, analytical skills, and ability to partner with technical and non-technical stakeholders allows this individual to ensure the efficient and effective use of IT asset towards sustainable growth in alignment with our P2W strategy and business objectives.

Core Responsibilities:

Innovation & Continuous Improvement

· Develop and maintain ITAM policies, procedures, and systems.

· Lead Service Provider in the management of the IT asset lifecycle from procurement to disposal.

· Leveraging Service Provider to maintain the database / system of record for assets (e.g., software, hardware) and configuration management (CMDB), ensuring that the records are accurate and up to date.

· Manage inventory levels, procurement processes, and vendor relationships.

· Responsible managing the tracking and reporting on assets (Hardware and Software across IT organization) through managed resources to ensure accurate inventory and compliance – SAM//HAM

· Conduct regular audits to ensure accuracy of asset and inventory records.

· Leverage Service Provider to Lead a team of asset and inventory specialists, providing guidance and support.

· Coordinate with IT Leadership, Procurement and Finance to optimize costs and budgeting.

· Ensure compliance with licensing agreements and regulatory requirements.

· Identify opportunities for process improvement and cost savings.

· Lead software license management, including compliance checks and audits.

· Supervise a team of ITAM analysts and specialists.

· Collaborate with IT security to ensure assets are protected from risks.

· Analyze ITAM data to provide strategic recommendations to leadership.

Governance and Process

· In partnership with the Security Team to ensure security tools are accounted for on all hardware assets.

· Facilitate operational governance to ensure global alignment on ITAM standards.

· Build and maintain effective working relationships with Governance/Risk and Internal audits to ensure the delivery of complete and accurate asset inventory evidence.

· Process Development - Document processes and procedures for maintenance and support to Level 1 & Level 2 teams.

· Work with projects leads in determining changes in hardware/software needs/levels and provide updated reports of those changes.

· Develop clear policies regarding software procurement, deployment, and usage.

· Ensure all employees are aware of and adhere to these policies.

License Documentation:

· Maintain up-to-date records of all software licenses, including purchase dates, renewal terms, and usage rights.

· Store all software agreements, receipts, and certificates in a centralized repository.

Risk Management:

· Identify and mitigate risks associated with non-compliance, such as legal penalties and financial losses.

· Implement controls to prevent unauthorized software installations.

Continuous Improvement:

· Regularly review and update compliance processes to adapt to new software and changes in licensing models.

· Leverage data from compliance activities to improve ITAM practices.

Qualified candidates will have:

· Bachelor’s degree in IT, Business, or a related field;

· Certification in IT Asset Management (CITAM) or equivalent preferred.

· Minimum of 3-5 years of experience in IT asset management.

· Proven leadership skills and experience in managing cross-functional teams.

· Strong knowledge of ITAM software tools and databases.

· Excellent analytical, strategic thinking, and problem-solving skills.

· Effective communication and stakeholder management abilities.