What are the responsibilities and job description for the Sales Operations & Transaction Coordinator (ATL) position at Matthews Real Estate Investment Services™?
Based in our Atlanta Office, in the heart of Buckhead, the Sales Operations & Transaction Coordinator plays a vital role in supporting our highly collaborative Investment Sales Agents, who have a 23-year track record and a career transaction volume exceeding $3 billion. Key responsibilities include developing and executing marketing strategies, overseeing internal and external communications for transaction processing, preparing lease abstracts, maintaining document compliance, analyzing data, and working closely with the Agents and internal teams, to enhance operational efficiency and support deal execution. The ideal candidate is a skilled communicator with strong attention to detail, a proactive mindset, and a drive for excellence. They thrive in a fast-paced, high-energy environment, embrace new challenges, and take pride in their work. Additionally, they value collaboration and enjoy contributing to a dynamic and engaging workplace.
KEY RESPONSIBILITES
- Track multiple projects to meet critical deadlines and report status frequently
- Create and provide direction for all marketing collateral including marketing packages, brochures, offering memorandums, client proposals, email campaigns and other misc. marketing materials
- Coordinate and track progress of marketing campaigns and provide weekly reports
- Edit and correct text as it appears in marketing packages to ensure correct property information, grammar and syntax
- Monitor and maintain the adherence to and compliance with state laws nationwide
- Input, analyze, and identify trends in data as a means of reporting business trajectory and team performance
- Maintain relationships and effectively coordinate with multiple points of contact, both internal and external
- Manage pipeline of listings and proposals to ensure all critical milestones are being met and seller expectations are being met
- Maintain the calendar for timing and frequency of marketing campaigns
- Work closely with Sales Agents to carry out business goals
- Act as a steward of the quality and completion of due diligence documents
- Take-on special projects as needed
REQUIRMENTS
- Bachelor’s Degree in Business or related field
- 1-3 years of relevant experience
- Active State Real Estate License is a plus
- Comfortable with concepts of intermediate math
- Highly organized and attentive to detail
- Passionate about using data as a tool for promoting and monitoring business growth
- Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
- Ability to read and interpret documents including real estate contracts and leases
- Highly adaptable and a clear-thinking problem solver
- A self-starter on individual projects and a contributing member on team projects
- Experience in Microsoft Office with emphasis on Excel
- Familiarity with CRM systems and AIR Forms a plus
MREIS™ is an Equal Opportunity Employer; employment with MREIS™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
