What are the responsibilities and job description for the Accounting Clerk position at Maui Beach Hotel?

ABOUT US

People are the cornerstone of the Maui Beach Hotel, Maui Seaside Hotel Hampton Inn & Suites Maui North Shore. We believe in nourishing talent, motivating creativity, and advocating for inclusion, compassion and respect. Our team members grow and thrive at every level. As a result, our team members are at the top of their game. Known for getting it right the first time - they're empowered, original and intuitively adaptive.

Want to work for a team that believes in you and what you can do? Take the first step towards a new career in hospitality & apply today !

ABOUT THE ROLE

The Accounting Clerk will support the Area Accounting Manager / Area Controller / Regional Director of Finance in the Accounting Office & assist with purchasing, and anything pertaining to all computerized accounting systems, month-end closing reports and general ledger reconciliation. You will be responsible to record all business transactions and retain all accounting records. You will post, verify, and reconcile accounts payable, accounts receivable, expenses, payroll, or other ledger accounts. You will assist in preparing financial operations reports and will be AP Supervisor. You will also assist our team with storeroom functions and be the property procurement specialist. You will work with department leaders to ensure accuracy of checkbook accounting and cost.

SCOPE OF WORK TEAM

Reports to Area Accounting Manager / Area Controller / Regional Director of Finance
Supports Accounting team for area hotels as needed.

RESPONSIBILITIES

Coordinate the purchase of food and non-food items for the hotel; obtain price quotes and determine best value for purchase cost as needed or directed. Follow up with vendors as needed to facilitate timely delivery and resolve issues.

Promote teamwork and quality service through daily communication and coordination with other departments.

Determine and maintain hotel inventory levels as specified; complete timely and accurate month-end inventories. Maintain cleanliness and organization in all work areas and storerooms.

Inspect items upon receipt to ensure that quantity and quality of items are correct and acceptable; check invoices for correct prices and quantities.

Maintain internal controls over the requisitioning and issuing of items; adhere to purchase order system; deliver supplies to appropriate departments or storage areas.

Assist in the preparation of reports, cost summaries and / or analysis, and other paperwork as needed.

May perform additional purchasing-related duties such as assisting with updated pricing, maintaining purchasing files and records, investigating price variances, assisting in setting inventory levels based on turnover of supplies, etc.

Coordinate payment of invoices with Accounts Payable.

Enter AP and Receive Purchase orders.

Assist with Receiving documents.

May assist with other duties as assigned.

To follow all company policies and procedures.

To immediately report all suspicious occurrences and hazardous conditions.

To maintain the cleanliness and safety of work areas at all times.

Follow all company safety standards, including proper equipment handling to avoid injury to yourself and others.

To attend all mandatory meetings as directed.

To perform other tasks, including cross-training, as directed.

Assist with special projects as needed.

EXPERIENCE :

Prior Experience :

2-4 years in general accounting procedures, hospitality preferred.

IT Expertise :

Advanced knowledge of computer software (including Microsoft Office, outlook) and web analytics tools is preferred.

Education :

Requires understanding of bookkeeping procedures and 1-2 years of relevant experience.

A two-year college degree (accounting preferred) or equivalent education / experience.

Subject Expertise :

Demonstrate a working knowledge of all property safety and security procedures as required maintaining a secure and safe environment for employees as well as guests.

Report any unusual occurrences and / or request to Supervisor.

Read and abide by all the regulations and rules of conduct stated in the Associate Handbook.

Must be service oriented with excellent customer service

Must be able to effectively communicate to guests, management, and coworkers and read, write and understand the English language

Must be energetic and outgoing

Must possess excellent interpersonal and organizational skills

Must be able to follow directions with attention to detail, speed and accuracy

Must be a team player with the ability to work under minimal supervision

Must be able to multi-task in a fast-paced work environment

Must be able to understand and work with basic financial information and solve basic arithmetic problems

Must be able to type 45 wpm and have the ability to input data and access information on the computer

Must have proficient working knowledge of Microsoft Office, Opera; preferred.

Must be able to exercise confidentiality and discretion.

OTHER EXPECTATIONS :

Abide by payroll policies, procedures and rules of conduct as stated in the Maui Beach Hotel Associate Handbook.

Demonstrate a working knowledge of all company safety and security procedures.

Travel required : None.

Hours Required : Must primarily work during business hours, Monday - Friday 8am - 5pm (HST), while understanding that the hotel business functions 24 / 7 and some weekend or holiday work may occasionally be required.

Benefits :

The Maui Beach Hotel offers an empowered working environment that encourages collaboration and flexibility. We offer a superior benefits package to employees who work at least 20 hours / week or more that includes :

Competitive Base Salary

Vacation / Paid Sick Leave

401(k)

Medical, Dental, Vision, & Life Insurance

Costco Membership

Bereavement Leave

Management Contract Referral Program

Employee Rates at all of 35 affiliated hotels

Lead Share Program

Associate Referral Bonus Program

The Maui Beach Hotel is an equal opportunity employer. The Maui Beach Hotel provides equal employment opportunity for all associates and prohibits discrimination based on race, color, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, religious creed (including religious dress and grooming practices), marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information and characteristics, sexual orientation, gender identity or expression, military or veteran status, or any other basis protected under federal, state, or local laws. The Maui Beach Hotel also provides reasonable accommodations for qualified applicants and employees with disabilities or medical conditions in accordance with applicable laws.

Disclaimer : By submitting your application for this position, you acknowledge and consent to undergo a comprehensive background screening and drug testing process as a condition of employment. This screening may include, but is not limited to, verification of identity, criminal history, credit history, education, employment history, and professional references. Furthermore, you agree to participate in any required drug testing, which may involve the collection and analysis of urine, blood, saliva, or hair samples. The results of these screenings will be used in accordance with applicable federal, state, and local laws, and may impact the final hiring decision. Please note that any false statements or omissions on your application may result in disqualification from the hiring process or termination of employment. By proceeding with your application, you confirm your understanding and acceptance of these terms.

Salary : $25 - $26

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