Payroll Clerk/Benefit Admin

Department: Human Resources

Job Status: Full Time

FLSA Status: Exempt

Reports To: Director of Human Resources

Grade/Level: N/A

Amount of Travel Required: No travel required

Work Schedule: Monday-Friday (8:00am-04:30pm)

Positions Supervised: None

Pay: $58,000 to $65,000 DOE

Position Summary

Manages all payrolls and payroll reporting. Directly and in coordination with Human Resources manages the preparation, documentation and disbursement of all payroll checks, direct deposits, employee and employer taxes and retirement contributions as well as other benefits

Essential Functions

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Performs payroll/benefit-related reconciliations to General Ledger and other accounts.
• Assists with processing of terminations.
• Conducts audits of various payrolls, benefits or other HR programs and recommends any corrective action.
• Maintains payroll staff by recruiting, selecting, orienting, and training employees.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
  
  

POSITION QUALIFICATIONS |

Competency Statement(s)

• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Ethical - Ability to demonstrate conducts conforming to a set of values and accepted standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Reliability - The trait of being dependable and trustworthy.
• Sales Ability - Ability to use appropriate interpersonal styles and communication methods to gain acceptance of a product, service, or idea.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Accuracy - Ability to perform work accurately and thoroughly.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
  
  

Skills & Abilities

Education: High School Graduate or General Education Degree (GED) University or College degree preferre

Experience: Must have a minimum of five (5) years of related experience|

Computer Skills: Microsoft Office (Outlook, Word, Excel, Power Point) Payroll software, Microsoft GPCertificates & Licenses: N/A

Other Requirements: N/A

Working Conditions

(The unavoidable, externally imposed conditions under which the work must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses and metal demands.)

Physical Demands

(The nature of physical effort leading to physical fatigue)

The Payroll Manager will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Payroll Manager will also have to do some lifting of supplies and materials from time to time.

Environmental Conditions:(The nature of adverse environmental conditions affecting the incumbent) The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet with others on a regular basis.

Sensory Demands

(The nature of demands on the incumbent’s senses)The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy.

Mental Demands

(Conditions that may lead to mental or emotional fatigue)There are a number of deadlines associated with this position, which may cause significant stress.

The incumbent must also deal with a wide variety of people on various issues.