Secretary, Counselor

PRIMARY PURPOSE:

Assist the counselors in all areas to insure an orderly and efficient operation in the guidance and counseling program; responsible for clerical and record keeping duties.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Computer skills, skills in organization and time management, ability to follow verbal and written instructions accurately, and flexibility in working with adults and students, communication skills

Experience:

Secretarial experience, preferred

Days: 207

Pay Grade: CT-02

Hourly Pay Range:

Minimum: $14.00

Maximum: $19.54

Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS :

1. Perform the clerical duties as related to registering and withdrawing students.

2. Assist in organizing campus activities assigned to the counselor.

3. Answer telephone and schedule conferences.

4. Perform general office duties, such as making copies, requesting progress reports, filing, etc.

5. Assist the counselor with the college and scholarship application process.

6. Coordinate college/vocational school recruiter visits.

7. Assist the counselor in the budget process.

8. Collect fees for PSAT/AP/Credit By Exam and order materials.

9. Follow McAllen ISD customer service standards.

10. Perform other duties as assigned by immediate supervisor (primary evaluator).

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Computer, typewriter, copier, adding machine, fax machine, printer and other office machines

WORKING CONDITIONS:

Mental Demands:

The employee must occasionally lift and/or move up to 10 pounds such as permanent folders

Physical Demands/Environmental Factors:

Ability to keep up with the continuous day-to-day demands of the job

Prolonged sitting; repetitive hand motions and use of computer; working with frequent interruptions.