Legal Billing Specialist

NOT A REMOTE POSITION

Applicants must be authorized to work in the U.S. without sponsorship

Job description 

McBean Law, PLLC is an immigration law firm in White Plains, New York that represents families and businesses nationwide and across the globe. Award-winning immigration lawyers at McBean Law are known for our client-focused and strategic approach to solving tough immigration problems. Driven by results and helping our clients achieve freedom to be their best in the United States, our firm is committed to recruiting top talent who are passionate about changing lives, empathetic and demonstrate strong leadership abilities. We have been featured in Best Lawyers in America: Ones to Watch in 2024 and 2025 for our work in Immigration Law. 

Summary/Objective 

We are seeking a Legal Billing Specialist who will be responsible for managing the billing process for legal services rendered to clients. This role involves preparing, reviewing, and processing invoices, ensuring accuracy in billing, coordinating with attorneys and clients, and maintaining detailed records of billing activities. The specialist will also handle client inquiries regarding billing, ensure compliance with client billing guidelines, and support the overall financial health of the firm. 

Essential Functions 

• Collect payments from potential and existing clients 
• Generate and send invoices to clients using Clio. 
• Schedule payment plans in LawPay and Excel. 
• Keep track of missed payments. Follow up with clients when necessary. 
• Record client payments and apply them to the correct invoice 
• Review and analyze billing data to ensure accuracy and completeness. 
• Maintain billing records of all billing transactions, including invoices, payments, and adjustments. 

Competencies 

• Excellent verbal and written communication and interpersonal skills. 
• Excellent organizational skills and attention to detail. 
• Excellent ability to work in a fast-paced and deadline-driven environment. 
• Strong analytical and problem-solving skills. 

Requirements 

Position Type/Expected Hours of Work 

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. 

Required Education and Experience 

• Associate degree or higher is required 
• 1-2 years administrative, billing or related experiences 
• Fluent in English 

McBean Law PLLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Benefits 

• 401(k) with matching 
• Health insurance premium reimbursement •  
• Paid Time Off  
• Life Insurance  
• Charity Matching 
• Holiday Pay  
• Bereavement Pay  
• Paid Sick Leave 

Job Type: Full-time 

Pay: $20/hr to $24/hr depending on experience 

Schedule: 

• Monday to Friday 

Work Location: In person