Administrative Assistant/Receptionist

*** HIGHSCHOOL GRADUATES ENCOURAGED TO APPLY***

***ENTRY-LEVEL OPPORTUNITY TO BEGIN YOUR CAREER***

Job Focus: Administrative Assistant with Fleet Management Responsibilities

Company Overview: McKenna Boiler Works, Inc. is a leading boiler manufacturing and service company located in Southern California. Our company has been in business for over 100 years and we pride ourselves on delivering high-quality products and exceptional customer service. We specialize in designing, building, and servicing industrial boilers and related equipment for a wide range of customers.

Job Overview: We are seeking a highly motivated and organized Administrative Assistant with Fleet Management Responsibilities to join our team. The successful candidate will provide administrative support to our office team, while also assisting with fleet management duties. The ideal candidate will be detail-oriented, have excellent organizational skills, and be able to prioritize tasks in a fast-paced environment.

This is an entry-level position. Prior experience is not required, however, candidates must be able to work in a fast-paced environment, be able to multitask, and be highly detailed and diligent with their work.

Responsibilities:

Administrative:

• Provide administrative support to the management team, including scheduling appointments, managing calendars, and making travel arrangements.
• Answer and direct phone calls and emails.
• Maintain visitor and guest logs for security and emergency response.
• Scan, print, copy, and laminate as needed.
• Maintain and care for office printer, adding paper and clearing jams as needed.
• Data-entry
• Collect, distribute, and issue out mail.
• Assist with filing, saving, organizing documents.
• Maintain basic cleanliness and inventory of office kitchen, supply closet, and restroom.
• Minimal daily cleaning of common areas (may include taking out trash, refilling water bottles in the fridge).
• Ensure meeting rooms are tidy before meetings, and clean and organize after meetings.
• Any other duties as requested.

Service and Accounting Assistance:

• Call customers to confirm next-day appointments for services.
• Process and invoice service work orders.
• Provide assistance as requested.

Fleet Assistance:

• Maintain accurate driver and vehicle records through Verizon Reveal.
• Coordinate maintenance and repairs for company vehicles and equipment.
• Maintain accurate records of fleet operations and expenses.
• Work with vendors and suppliers to ensure timely delivery of parts and services.
• Run regular reports on driver records and time clock reports.
• Maintain records for regular vehicle maintenance and ensure this maintenance is carried out in a timely manner.
• Shop vendors for repairs or regular services when required.
• Assist with additional tasks as requested.

Qualifications:

• High school diploma or equivalent.
• 2 years of administrative support experience, with experience in fleet management preferred.
• Spanish bilingual highly preferred.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience with fleet management software is a plus.
• Ability to work in a team environment.

Special Notes:

Candidates with a background in accounting, marketing, or logistics are highly encouraged to apply. McKenna Boiler is a fast-growing company with plans to grow in these departments in the future.

If you are a highly motivated and organized individual who is looking for a challenging and rewarding opportunity, McKenna Boiler Works, Inc. wants to hear from you. We offer a competitive salary and benefits package, as well as opportunities for career growth and advancement. Please submit your resume and cover letter for consideration.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Preferred)

Language:

• English (Preferred)
• Spanish (Preferred)

Work Location: In person

Salary : $16 - $20