What are the responsibilities and job description for the Accounts Payable position at McNabb Properties, Ltd?
Accounts Payable Specialist Job Responsibilities:
Under direct supervision and reporting to the Accounting Manager.
Provides management with administrative support by ensuring all bills are entered and paid in a timely and efficient manner. Processes, verifies, reconciles and monitors all vendor-related records and transactions. Assists in daily, weekly, and monthly tasks to support financial reporting processes.
Accounts Payable Specialist Job Duties – Generalized:
· Manages AP inbox by reviewing invoices for accuracy and routing to proper channels for approvals. Seek proper authorization for invoices prior to entering into accounts payables for each company. Any invoices approved within a member approved annual budget may be entered into accounts payable without any further authorization. Enters invoices in a timely and efficient manner
- Maintain account payables folders for inspection by the Accounting Manager and management.
- Communicates effectively with vendors and internal managers through email and phone to build strong working relationships.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Manages reimbursement processes for traveling employees.
- Reviews and enforces proper purchase order workflows.
- Collect and open mail daily and date stamp invoices and circulate for spending approval.
- Maintains all vendor documents, including invoices, contracts, and proper tax documentation.
- Answers accounting questions related to vendor transactions by researching and interpreting data.
- Protects organization by keeping information confidential.
- Print checks for each company bi-weekly or whatever frequency requested
- Maintain insurance certificates and W-9’s for all vendors. No invoices shall be paid without a W-9 and a certificate of insurance
Accounts Payable Specialist Skills and Qualifications:
Accounting, Reporting Skills, Deadline-Oriented, Time Management, Attention to Detail, Confidentiality, PC Proficiency (Excel, Quickbooks, Xtra Chef), Productivity, Verbal and Written Communication, General Math Skills, Thoroughness, Organization
Join our team as an Accounts Payable Specialist and contribute to our commitment to maintaining accurate financial records while supporting our organization's growth!
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Portsmouth, NH 03801 (Required)
Ability to Relocate:
- Portsmouth, NH 03801: Relocate before starting work (Required)
Work Location: In person