Event Coordinator

We are seeking an enthusiastic Event Coordinator who is highly motivated and enjoys creating memorable experiences in a community setting. If developing ideas, curating social event plans and diving into details to ensure a fun and successful lifestyle excites you, then come join The Meadows Community Association!

RESPONSIBILITIES

· Planning, coordinating, and executing high-quality events and activities, from start to finish.

· Designing and implementing a comprehensive calendar of events and activities that cater to a wide range of interests and preferences, including but not limited to fitness, wellness, cultural events, pet events, themed events, social clubs and groups, and social gatherings.

· Coordinate with other departments and the MCA Country Club , to ensure a seamless delivery of all programs and events.

· Seeking and incorporating feedback from residents to continually improve and create new program offerings.

· Staying up-to-date with industry trends and best practices to ensure that our residents are provided with robust and relevant programs and activities.

· Building strong relationships with local businesses, organizations, and vendors to bring unique and engaging experiences to the community.

· Coordinate event registrations and payments.

· Prepare list of duties, recruit, and management of volunteers.

· Weekly community electronic communication to deliver messages, promote events and activities.

· Organize event committee meetings, take notes, and create after meeting action reports.

· Coordination and booking of third-party vendors (performers, artists, speakers, musicians, etc.).

· Participate in office meetings to review Event Outline and responsibilities prior to the event date.

· Interacting with attendees and facilitating games, giveaways, and raffles.

· Live social media coverage or other social media content gathering and assistance as needed.

· Establish and maintain effective order by planning and executing programs in advance.

· Organization of event materials in storage room.

WORK SKILLS

· Project management skills with attention to detail and strong organizational skills.

· A proven track record of successful planning and executing events and activities.

· Ability to multitask with a variety of people in a fast-paced environment and meet deadlines.

· Ambitious, proactive, and outgoing individual who is passionate about creating memorable experiences.

· Exhibit strong leadership abilities to guide and inspire volunteers.

· Proven experience in creative problem-solving.

· Customer Service: Instill The Meadows mission and vision by providing an attitude of excellence and service to the community.

· Communication: Provide effective written and verbal communication.

EXPERIENCE

Applicants must have a minimum of three (3) years of experience in Community Event Coordination demonstrating proficiency in similar activity/event management, responsibilities or work-skills. This position requires constant updating and continual education through the updated literature, seminars and workshops.

QUALIFICATIONS

• A good candidate will have a strong, established network of contacts such as entertainers, presenters, artists, caterers, etc.
• Competent in Microsoft Word, Excel and Outlook
• Knowledge of and experience with social media channels
• Valid driver’s license

EDUCATION

College degree or equivalent. Resume is required.

The MCA offers a competitive salary, full benefits package (health, dental, vision, life, paid time off, paid holidays, 401K, etc.).

Please attach a resume and cover letter. No phone calls please.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principle functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Weekends as needed

Work Location: In person