What are the responsibilities and job description for the Human Resources Assistant position at Meadville Medical Center?
Title: Human Resources Assistant Department: Human Resources Reports to: Human Resources Manager Summary Team-oriented, flexible, independent thinker with good problem-solving skills who is capable of performing administrative tasks of moderate complexity. Must possess a high degree of independent judgment, discretion, and confidentiality and must be experienced in interacting professionally at all organizational levels and with individuals from the community. Essential Functions
• Maintain accurate employee records, including personal details, employment documents, and time and attendance information within HR systems.
• Support the HR Generalist in the recruitment process by posting job openings, screening resumes, conducting reference checks, and preparing offer letters.
• Process new hire paperwork
• Complete required background checks; track responses
• Answer employee questions regarding health insurance, retirement plans, and other benefits
• Address basic employee concerns
• Facilitate communication between employees and HR
• Handle general HR paperwork, filing, copying, and maintain office supplies
• Create Photo Identification Badges for new hires, current employees, Auxiliary and students.
• Provide forms to employees – W4, address changes, payroll deduction, direct deposit, etc.
• Prepare paperwork for students who are at TAH for job shadow or internship.
• Process paperwork and clearances for new Auxiliary members/volunteers.
• Help plan and organize the annual holiday party, Hospital Week, and all events for employees (decorating/costume contests, etc.)
• Complete all other duties as assigned Knowledge, Skills and Abilities
• Proficiency in Microsoft Office Suite for word processing, spreadsheets, and presentations
• Excellent communication skills – both verbal and written
• Excellent customer service skills – over the phone and face-to-face
• Organizational skills and the ability to handle multiple tasks
• Attention to detail, good judgement, strong ethics and discretion with confidential information Education/Experience
• Associate Degree in business or related field required
• One to three years of previous professional office experience performing Administrative Assistant duties
• Demonstrated computer proficiency including use of email, word processing, spreadsheet and database software
• Demonstrated knowledge of principles of office management and office procedures
• Human Resources experience preferred Work Environment Work is performed primarily indoors in a generally pleasant work area. Physical demands are primarily the ability to work in a sedentary position with occasional periods of walking or standing. Positions Supervised None
