Interim Human Resources Assistant I

Interim Human Resources Assistant I (req6004)

Position Description

This is an Interim position and not to exceed 90 days.

The Human Resources Assistant acts a liaison between HR Professionals and the organization, ensuring that all administrative duties are completed in a timely and efficient manner. All duties are to be performed within the guidelines of the Seneca Gaming Corporation’s policies and procedures, Internal Control Standards and Objectives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Provide Human Resources functional support to Human Resource (HR) Department and general staff. Assist Recruiters as necessary with posting processes and prescreening applicants, including
2. : Processing pre-employment paperwork, completing conditional offer letters and rejection letters for both external and internal applicants.
3. Assist with pre-employment paperwork for candidates regarding drug testing.
4. Arrange with new hire applicant to finish all necessary steps to complete the hiring process.  Advises departments of new hire applicant license approvals. 
5. Work closely with the Recruiters and Training Department ensuring new hires attend orientation.
6. Assist with New Hire Orientation, including completion of new hire paperwork, issuing ID badges and answering general HR related questions. 
7. May hold job duties as an HR Receptionist. 
8. In the absence of a File Clerk, responsible for securing all personnel files and ensuring proper procedures are followed when signing in/out contents of, or entire employee file(s).
9. . Maintains employee files and records; ensures all required documents are collected and filed appropriately.
10. Demonstrate comprehension of Casino policy and procedures.  Demonstrates excellent customer service to both internal and external applicants.  Must be personable and be able to deal effectively with all levels of the organization.
11. Maintain a current understanding of all policy and guidelines regarding information security including the Seneca Gaming Corporation Acceptable Use Policy.  Understand and comply with all information security policies and procedures at all times.
12. Provide exceptional customer service to all patrons and communicates in a pleasant, friendly and professional manner at all times.  Maintain a professional work environment with supervisors, managers and staff.
13. Meet the attendance guidelines of the job and adhere to regulatory, departmental and company policies.
14. Must complete all required SGC Training programs within nine (9) months from commencement of employment.
15. Attend all necessary meetings. 
16. Performs job duties and responsibilities as assigned.

Position Requirements

Each position has varying minimum qualifications.  In the absence of fully qualified candidates, some requirements may be waived.

Education/Experience:

1. Must be 18 years of age or older upon employment.
2. High School Diploma or its equivalent required.  Associate’s degree preferred.             
3. One (1) to three (3) years administrative experience in a Human Resources environment required.
4. Proficient skills in Microsoft Office suite or related software
5. Proficiency with or ability to quickly learn the organization’ HRIS and talent management systems.
6. . Excellent verbal and written communication skills.
7. Excellent interpersonal skills with the ability to manage confidential information with professionalism required. 

Language Skills and Reasoning Ability:

1. Must be able to multi-task and have excellent organizational skills.
2. Must possess excellent communication skills.
3. Ability to write routine correspondence and to speak effectively to the public, employees and customers.
4. Must have the ability to deal effectively and interact well with the customers and employees.
5. Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner.

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderately loud. When on the casino floor, the noise levels increase to loud. Must be able to work in an environment where smoking is permitted.

1. Must be able to stand, walk, and move through all areas of the casino.
2. Maintain physical stamina and proper mental attitude to work under pressure in a fast-paced, casino environment and effectively deal with customers, management, employees, and members of the business community in all situations.